1. Accounts Receivable Implementation Guide
  2. Understanding Standard Invoices

Understanding Standard Invoices

You must create an invoice record to bill a customer for goods or services. Although most invoices are generated from other systems, such as JD Edwards EnterpriseOne Sales Order Management, JD Edwards EnterpriseOne Real Estate Management, and JD Edwards EnterpriseOne Contract and Service Billing, you can enter miscellaneous invoices. The system uses default information that you set up in the customer record when you enter an invoice.

After you enter information that is specific to the invoice, you enter the G/L distribution information. You typically enter a credit to a revenue account. When you post the invoice, the system debits the offset to an A/R Trade account that you specify in the automatic accounting instructions (AAIs).

If you routinely distribute invoices to multiple G/L accounts, you can set up a journal entry to use as a model. In addition to entering basic information for a standard invoice, you can enter and revise other types of information. For example, you might want to enter an invoice for multiple line items with different due dates or tax information, or you might want to enter a recurring invoice.

Note: You cannot enter partially paid invoices into the system.

(Release 9.2 Update) The JD Edwards EnterpriseOne software provides record reservation capability within the Standard Invoice Entry program (P03B11). See Understanding Record Reservation (Release 9.2 Update) for more information.

The system assigns a batch type of IB to invoices. When you enter a standard invoice, the system adds it to the Customer Ledger and Account Ledger tables. When you post an invoice batch, the system updates the F0902 table and marks the invoice as posted in these tables:

  • F03B11.

  • Invoice Revisions (F03B112), if revisions exist.

  • F0911.

  • Batch Control Records (F0011).

The system assigns document types to invoices and credit memos that you specify in the processing options for the Invoice Entry MBF Processing Options program (P03B0011). You specify the version of the MBF program that the system uses in the processing options for Standard Invoice Entry (P03B11). Then specify the version of Standard Invoice Entry processing options that the system uses in the processing options for Customer Ledger Inquiry (P03B2002). Generally, an invoice is assigned a document type of RI and a credit memo is assigned a document type of RM.

The system uses the sign (+ or -) of the total gross amount to define if the document is an invoice or a credit memo. Invoices may have positive and negative lines. For a pay line with a positive gross amount, the system assigns the Payment Terms due date as the due date. For a pay line with a negative gross amount, the system uses the Credit Memo Due Date processing option in the Invoice Entry MBF Processing Options program (P03B0011) to determine the due date value. If you leave the Credit Memo Due Date processing option to blank, the system assigns the G/L date to the due date for any pay item line with a negative gross amount.

See "Setting Processing Options for Invoice Entry MBF Processing Options (P03B0011)"