Updates
These processing options specify how to update certain information on the Receipts Header record (F03B13).
- 1. Bank Account Information
Specify whether to update the bank account information in the Bank Transit Master table (F0030) with information specified on the Electronic Receipts Input record (F03B13Z1). Values are:
Blank: Do not update the F0030 table.
1: Update the F0030 table.
- 2. Bank Reference Type
Specify whether to update bank account information in the F0030 table for the customer or the payor. The system uses this processing option only if you enter 1 in the Bank Account Information processing option. Values are:
Blank: Update the payor's Bank Transit Master record.
C: Update the customer's Bank Transit Master record.
- 3. Invoice Number Method
Specify the sequence of search methods for the system to use to locate a payor from the Customer Ledger record (F03B11) when the Payor field is blank in the F03B13Z1 table and the system cannot locate it from the F0030 table. Five search methods are available:
Invoice Number
Sales Order Number
Customer Reference
Statement Number
Shipment Number
Receipt Matching Reference 1
Values are blank, 1,2,3,4,5, and 6. If you leave a search method field blank, the system excludes that search method and uses the other methods that you specify. If you leave all five fields blank, the system searches using all methods in the order listed.
Before the system uses this search sequence, it uses the customer's bank account number or the bank transit number from the F03B13Z1 table to locate a payor. The system searches for a payor record (type P) first, and then for a customer record (type C) in the Bank Transit Master table.
If the system cannot determine a payor from the F0030 table, and a value exists in either the Document Number or Generic Match field, the system uses the search methods specified to locate the payor from the Customer Ledger record. For example, if the Invoice Number processing option is 1, the Sales Order Number processing option is 4, the Customer Reference Number processing option is 2, and the Statement Number processing option is 3, the system matches the Document Number or Generic Match field with the invoice number first. If no match is found, the system attempts to match the Document Number or Generic Match field with the remaining priorities in the specified order until a match is found.
If the system cannot locate the payor using one of the search methods, or if the Document Number or Generic Match field is blank, the system assigns the customer number from the F03B13Z1 table as the payor.
If the Customer field is blank, the system uses the value from processing option 7 (Address Number) on the Defaults tab.
If processing option 7 is blank, the system generates a logged receipt and you must manually enter the payor.
- 4. Open Amount
Specify whether to create draft invoice records (R1) in the Customer Ledger table (F03B11) with an open amount. The setting of this processing option controls whether you can select the draft for aging. When you create a draft without an open amount, you use that record as a placeholder only; you cannot select it for payment or aging. Values are:
Blank: Create draft invoice records (R1) with an open amount.
1: Create draft invoice records (R1) without an open amount.
Note: The system uses this processing option only when you specify 1 in the Drafts Upload processing option on the Process tab.