Write-Off Reason Codes (03B/RC)
When you write off a portion of an invoice, you must assign a reason code (03B/RC) to describe the adjustment to the invoice amount. The reason code that you assign corresponds to the AAI item RAxx (where xx is the reason code) that the system uses to locate the account that you want to debit. Examples are:
BD: Bad debit
CN: Concession
DA: Disputed amount
MW: Minor write-off amount
RV: Revisions - data entry error
TF: Disputed tax or freight
VD: Void - duplicate entry
WO: Miscellaneous write-off
Enter 1 in the Special Handling field for each reason code for which you want to accumulate write-off amounts in the Minor Write-Off (MWO) field in the F03B16 and F03B16S tables. If you leave the Special Handling field blank, the system accumulates the associated amounts in the Bad Debt (BDBT) field.
The system accumulates these write-off amounts when you run the Statistics History Update program (R03B16A).