Advances

These processing options specify which accounts payable trade account you want the system to use for travel advances based on the G/L Class code that you enter, and whether you want to identify the travel advance by employee using their address book number as the subledger on the journal entry.

1. Travel Advance G/L Class

Specify the general ledger offset account that the system assigns to the debit memo (PD) that it generates when you use the Travel Advance field (CASHADV). The system assigns this general ledger offset to the debit memo only, not to the voucher (PV). If you leave this field blank, the system uses the AAI item PC to locate the accounts payable trade account for the debit memo.

2. Use Subledger

Specify whether to complete the Subledger field on the journal entry with the employee's address book number when you use the Travel Advance field. Values are:

Blank: Do not complete the Subledger field.

1: Use the employee's address book number as the subledger.