Expense Category Codes (09E/EC)
Use this UDC table to define all expense categories that you want to use. You use expense categories to:
Specify the types of expenses that you want to include in a policy so that you can define rules and limits.
Specify types of expenses for reporting purposes.
Determine the object and subsidiary accounts to which the expense is recorded in the general ledger.
Determine the appropriate tax rate area and tax explanation code for each expense, if applicable.
Determine whether an expense requires a separate receipt or whether the receipt can include multiple expenses.
Examples of expense categories include:
BSM: Business Meetings
ENT: Entertainment
LNDR: Laundry
PARK: Parking
TELE: Telephone
Note: The policy specifies whether a receipt is required for an expense category.
An additional expense category code, SUMM (Summary Receipt), is useful if one receipt has more than one type of expense. You can select the Summary Receipt option when you enter the expense report, specify the total amount of the receipt, and enter each expense separately. The system displays the parent expense category (SUMM) on the Edit Expense Report Information form. You can review the expenses that compose the summary receipt by using the Previous and Next links on the Edit Receipt Detail Information form.