Expense Status Codes (09E/ES)

The system assigns an expense status to each expense to indicate its status. Do not add new codes or modify the existing codes because they are hard-coded for the expense management programs. You can modify the descriptions if necessary.

This status is hidden from the employee entering an expense report, but it is visible to a reviewing auditor. These expense status codes are available:

• 10: Approved

• 15: Incomplete Information

• 20: Preferred Vendor Not Used

• 30: Policy Amount Exceeded

• 32: Allow Amt Exceed, No Pref Vend

• 40: Audit Amount Exceeded

• 42: Audit Amt Exceed, No Pref Vend

• 50: Policy & Audit Amt Exceeded (policy and audit amount exceeded)

• 52: Except:Allow, Audit, Pref Vend (policy and audit amount exceeded and Preferred Vendor Not Used)

• 60: Dup Expense on Current Rpt (duplicate expense on current report)

• 70: Dup Expense on Previous Rpt (duplicate expense on previous report)

• 80: Dup Expense on Current & Prev (duplicate expense on current and previous reports)

• 90: Combination of Exceptions