Optional Fields That Appear on Forms

This table lists the fields that are optional to complete for the credit card interface, but either are required for expense report entry or appear on one of the interactive forms that you complete to enter an expense report.

Alias	Field Name	Type	Length	Description
CHRGTO	Charge To Type	Alpha	3	A user-defined code that indicates whether the expense is reimbursable and the entity to which it should be charged. The value that you specify must exist in UDC 09E/CT.
MCU	Business Unit	Alpha	12	The business unit to which the expense should be charged. If you complete this field, the Charge To Type field must contain the code that specifies business unit. The value that you specify must exist in the Business Unit Master table (F0006).
EXPTYPE	Expense Category	Alpha	4	The category that best describes the expense. The value that you specify must exist in UDC 09E/EC.
CRR	Exchange Rate	Number	15	The exchange rate used by the credit card company if the expense was incurred in a currency different from the bill currency. The exchange rate that you enter must correspond to the conversion method specified in the Currency Exchange Rates table (F0015) for the currency pair. If the exchange rate is not set up, the system uses the conversion method specified in the General Constants table (F0009). The system does not verify or recalculate amounts based on the exchange rate entered, but uses the exchange rate, in conjunction with the conversion method, to recalculate the billed amount if the expense amount is changed. For example, if the exchange rate provided by the credit card company was derived using the multiplier rate, and the system is set up to use a divisor rate, you must convert the rate entered to correspond to the conversion method. If you leave this field blank, the system calculates the exchange rate based on the expense and billed amounts at the time the transaction is applied to the expense report. The system does not use the exchange rate from the Currency Exchange Rates table (F0015), nor does it require that an exchange rate is set up, but it does use the exchange rate to locate the conversion method. Note: You can use the Adjust Spot Rate for Default Conversion Method function (B09E0022) to retrieve the proper conversion method and automatically convert the exchange rate accordingly. See Mapping Credit Card Transaction Information.
DESCCHG	Description of Charge	Alpha	45	Text describing the expense.
LOCATN	Location Code	Alpha	5	The city, state, or country in which the expense was incurred. The value that you enter must exist in UDC 09E/EL. If you leave this field blank, you must assign a location when you enter the expense report.
ADDLCMT	Additional Comment	Alpha	60	Text for additional information about an expense, or the reason that a preferred supplier was not used. This field is required if a preferred supplier (as specified by the policy) was not used.