Summary Receipts and Split Charge to Entities

You cannot use a parent expense category such as SUMM to designate a summary receipt. Instead, if you have one receipt that includes expenses for multiple expense categories, you enter them as separate lines in the spreadsheet. When you import them, the system assigns each expense a unique receipt number; therefore, you must identify the assigned numbers on the physical receipt to ensure that an auditor or approving manager can match the expense to the receipt appropriately.

Similarly, when you have an expense that is charged to multiple business units, jobs, or work orders, you enter multiple lines to allocate the portion of the expense amount to the appropriate entity.