Understanding Employee Maintenance

Frequently, employees do not enter their own expense reports. In some companies, executives grant their administrative assistants the authority to enter expense reports. In some circumstances, an employee might not be able to complete an expense report before the cutoff date. The Employee Maintenance program (P09E103) provides employees access to their profile for the sole purpose of authorizing one other person to act on their behalf.

For example, if Jane Smith cannot enter her expense report, she can designate that her coworker, Todd Jones, has the authority to act on her behalf by setting him up as her designee in the Employee Maintenance program.

Although you can grant multiple employee authority through the Employee Profile Entry program (P20103), most employees do not have access to this program. Additionally, with the Employee Maintenance program you can specify a different designee at any time. When you specify a designee, the system updates the parent/child relationship for the employee in the Address Organization Structure Master table (F0150) for structure type ERS. If you change the designee, the system removes the relationship.