Asset Information

Specify the 8-digit number that uniquely identifies an asset.

Specify the code that identifies the company that owns or is assigned to an asset or group of assets. You set up companies in the system to represent a reporting level that has a complete balance sheet and any intercompany transactions with other companies. You can define a specific organization, entity, partnership, and so on, as a company. You use company numbers and names to define the companies in the system.

The system uses the company number from the parent master record as a default value for the Company Number field when you set up parent/component relationships.

Note: Use Company 00000 only for default values, such as dates and AAIs. You cannot use Company 00000 when entering transactions.

Specify the accounting entity (business unit) that is responsible for the asset's cost or expense. You assign a business unit to an asset. The responsible business unit is used for responsibility reporting purposes.

Note: You can enter numbers and characters in this field. The system right-justifies them (for example, CO123 appears as _ _ _ CO123). You cannot inquire on business units for which you have no authority.

If you want the asset or accumulated depreciation business units to use the default value for the responsible business unit, the responsible business unit and company number must be in the same company. You set up the default business unit on the Fixed Assets Constants form.

Specify the value that identifies an account in the general ledger. Use one of these formats to enter account numbers:

Standard account number (business unit.object.subsidiary or flex format).
Third GL number (maximum of 25 digits).
Account ID number. The number is eight digits long.
Speed code, which is a two-character code that you concatenate to the AAI item SP. You can then enter the code instead of an account number.

The first character of the account number indicates its format. You define the account format in the General Accounting constants.

Enter the date that the company acquired the asset. The system uses this date as the date on which to start depreciation for the asset. If you want the system to calculate depreciation from a date other than the date acquired, you can change the start depreciation date on the Depreciation and Accounting Values form. You can also change the depreciation start date on the Depreciation Information form.

Specify the 12-character alphanumeric code used as an alternate identification number for an asset. This number is not required, nor does the system assign a number if you leave the field blank when you add an asset. If you use this number, it must be unique. For equipment, this is typically the serial number.

Specify the 25-character alphanumeric number that you can use as an alternate asset identification number. You might use this number to track assets by the manufacturer's serial number. You are not required to use a serial number to identify an asset. Every serial number that you enter must be unique.

Specify the user-defined code (UDC) (12/ES) that identifies the equipment or disposal status of an asset, such as available, down, or disposed.

The system updates the value in this field when you run the Asset Disposal program to dispose of the asset.

Indicates whether a specific subledger is inactive. Examples of inactive subledgers are jobs that are closed, employees who have been terminated, or assets that have been disposed. Turn on this option to indicate that a subledger is inactive. If a subledger becomes active again, turn off this option. If you want to use subledger information in the tables for reports, but you want to prevent transactions from posting to the record in the Account Balances table (F0902), turn on this option. Values are:

Off: Subledger active.

On: Subledger inactive.

Specify the number that identifies an entry in the JD Edwards EnterpriseOne Address Book system. Enter the address book number of the employee assigned to the asset or the employee responsible for the asset.

You can change the soft coding description on this field to another valid address book entry type. For example, to track where assets are purchased, you can change the field name to Supplier and enter supplier address book numbers for individual assets.

If you use the Equipment Plant Management system with the JD Edwards EnterpriseOne Fixed Assets system, you can change the status of an asset on the Asset Master Revisions form. If you change the status of an asset, you must indicate the date and time when the status of the asset changed, and whether you want the system to update all of the children of the asset to the same status. This field is shared between the JD Edwards EnterpriseOne Fixed Assets system and the Equipment Plant Management system.

For Inventory Management clients only: specify the number that links an equipment number set up in the Inventory system to the same equipment number set up in the JD Edwards EnterpriseOne Fixed Assets system.

This is a number assigned in the Inventory Management system that identifies equipment repair parts, parts lists, and routings that relate to this asset or piece of equipment. For example, the number could identify a replacement part for which inventory is maintained. This number could also identify the parts list and routing used to maintain this piece of equipment. The inventory number is informational only and is edited against the Inventory Master.

(Release 9.2 Update) Select the check-box to specify that the piece of equipment or asset may be entered on a work order and a contract. If you leave this check-box blank, the system displays an error when you create a work order or a contract for this asset.