Common Fields Used in This Chapter

Specify the amount of time that has elapsed between the date and time that you enter the maintenance request and the date and time that you assign the maintenance request.

If this field is blank, and if you are using Equipment Billing, the default is the beginning time from Rental Rules.

Specify the code that identifies a location in a plant or yard. Used in conjunction with a row, this code identifies a specific location for a piece of equipment.

Specify the location start date for this piece of equipment.

If this field is blank, the default is the system date.

Specify the accounting entity (business unit) that is responsible for the asset's cost or expense. It can be a department, job, location, and so on and is used for management reporting.

Note: You can enter numbers and characters in this field. The system right justifies them (for example, CO123 appears as _ _ _ CO123). You cannot inquire on business units for which you have no authority.

Specify the number that identifies the immediate parent asset in a parent/component relationship. For example, a car phone and radar detector are components that belong to a car. If you leave this field blank, the system uses the asset's primary identification number. If you change the parent number, the system displays a window so you can enter the date on which you assigned the asset a new parent.

Specify the identification code that represents an asset. You enter the identification code in one of these formats:

1: Asset number (a computer-assigned, 8-digit, numeric control number).

2: Unit number (a 12-character alphanumeric field).

3: Serial number (a 25-character alphanumeric field).

Every asset has an asset number. You can use unit number and serial number to further identify assets. If this is a data entry field, the first character you enter indicates whether you are entering the primary (default) format that is defined for the system, or one of the other two formats. A special character (such as / or *) in the first position of this field indicates which asset number format you are using. You assign special characters to asset number formats on the fixed assets system constants form.

Specify the code that identifies a location within a plant or yard. It is typically used with a column location to identify a specific location for a piece of equipment.

Specify the accounting entity (business unit) that is responsible for the asset's cost or expense. You assign a business unit to an asset. The responsible business unit is used for responsibility reporting purposes.

Note: You can enter numbers and characters in this field. The system right-justifies them (for example, CO123 appears as _ _ _ CO123). You cannot inquire on business units for which you have no authority.

Specify the number that identifies a transfer record for an asset or group of assets.

You can assign this number to new transfer records. If you leave this field blank when you perform a location transfer, the system assigns the transfer record a number from Next Numbers.