Process

These processing options enable you to:

• Specify the date when you want to transfer the asset.

• Specify the accounts to which you are transferring the asset.

• Change asset master information and asset master category code information.

• Indicate whether you want to use flex accounting.

These processing options also enable you to specify whether you want to run this program in preliminary or final mode.

A preliminary asset account transfer:

• Edits the transfer to information that you enter in the appropriate processing options.

• Prints a report that shows the journal entries that the system creates when you run the final transfer.

A preliminary asset information change:

• Edits the new item master information that you enter in the processing options.

• Prints a report that shows the original item master information and the new information that the system creates when you run the final transfer.

A final asset account transfer:

• Edits the transfer to information that you enter in the appropriate processing options.

• Creates journal entries for the asset accounts that are affected by the asset transfer.

• Prints a report showing the journal entries.

• Updates the item master information in the Asset Master File table (F1201).

• Posts the journal entries to the Asset Account Balances File table (F1202), depending on the type of transfer.

A final asset information change:

• Edits the new asset information that you enter in the appropriate processing options.

• Prints a report that shows the original asset master information and the new asset information that the system creates.

• Updates the asset master information records in the Asset Master File table (F1201).

  • 1. Process Mode

    Specify the mode in which you want to run this program. Values are:

    Blank: Run the program in preliminary mode

    You should run the program in preliminary mode before running it in final mode. The program will produce a report, which will help you ensure that the transfer journal entries created for a preliminary asset account transfer and asset information changes are correct. Running the program in preliminary mode does not update accounts.

    1: Run the program in final mode

    When you transfer an asset in final mode, this program automatically updates the records in the Asset Account Balances table (F1202). The program also updates the Account Balances table (F0902) if you set the corresponding processing option. Alternatively, you can post the transfer journal entries manually to the general ledger.

    If the transfer journal entries are incorrect, you must correct the errors through the general ledger.

  • 2. Transfer Date

    Specify the date on which you want to transfer this asset. Final depreciation must be posted through this date.

  • 3.a. Asset Cost Account, Asset Cost Business Unit

    Specify the Asset Cost Business Unit to which you are transferring the asset. You must enter a value in this field in order for a transfer to occur. Leave this field blank if the Asset Cost Business Unit will remain the same.

  • 3.b. Asset Cost Account, Asset Cost Object

    Specify the Asset Cost Object to which you are transferring the asset. You must enter a value in this field in order for a transfer to occur. Leave this field blank if the Asset Cost Object will remain the same.

  • 3.c. Asset Cost Account, Asset Cost Subsidiary

    Specify the Asset Cost Subsidiary to which you are transferring the asset. You must enter a value in this field in order for a transfer to occur. Leave this field blank if the Asset Cost Subsidiary will remain the same. Type *BLANK in this field to change the subsidiary to blank.

  • 4.a. Accumulated Depreciation Account, Accum Depr Business Unit (accumulated depreciation business unit)

    Specify the Accumulated Depreciation Business Unit to which you are transferring the asset. You must enter a value in this field in order for a transfer to occur. Leave this field blank if the Accumulated Depreciation Business Unit will remain the same.

  • 4.b. Accumulated Depreciation Account, Accum Depr Object (accumulated depreciation object)

    Specify the Accumulated Depreciation Object to which you are transferring the asset. You must enter a value in this field in order for a transfer to occur. Leave this field blank if the Accumulated Depreciation Object will remain the same.

  • 4.c. Accumulated Depreciation Account, Accum Depr Subsidiary (accumulated depreciation subsidiary)

    Specify the Accumulated Depreciation Subsidiary to which you are transferring the asset. You must enter a value in this field in order for a transfer to occur. Leave this field blank if the Accumulated Depreciation Subsidiary will remain the same. Type *BLANK in this field to change the subsidiary to blank.

  • 5.a. Cost and Accumulated Depreciation Account, Cost and Accum Depr Subledger (cost and accumulated depreciation subledger)

    Specify the Cost and Accumulated Depreciation Subledger to which you are transferring the asset. You must enter a value in this field in order for a transfer to occur. Leave this field blank if the Cost and Accumulated Depreciation Subledger will remain the same. Type *BLANK in this field to change the subledger to blank.

  • 5.b. Cost and Accumulated Depreciation Account, Cost and Accum Depr Subledger Type (cost and accumulated depreciation subledger type)

    Specify the Cost and Accumulated Depreciation Subledger Type to which you are transferring the asset. You must enter a value in this field in order for a transfer to occur. Leave this field blank if the Cost and Accumulated Depreciation Subledger Type will remain the same.

  • 6.a. Depreciation Expense Account, Depr Expense Business Unit (depreciation expense business unit)

    Specify the Depreciation Expense Business Unit to which you are transferring the asset. You must enter a value in this field in order for a transfer to occur. Leave this field blank if the Depreciation Expense Business Unit will remain the same.

  • 6.b. Depreciation Expense Account, Depr Expense Object (depreciation expense object)

    Specify the Depreciation Expense Object to which you are transferring the asset. You must enter a value in this field in order for a transfer to occur. Leave this field blank if the Depreciation Expense Object will remain the same.

  • 6.c. Depreciation Expense Account, Depr Expense Subsidiary (depreciation expense subsidiary)

    Specify the Depreciation Expense Subsidiary to which you are transferring the asset. You must enter a value in this field in order for a transfer to occur. Leave this field blank if the Depreciation Expense Subsidiary will remain the same. Type *BLANK in this field to change the subsidiary to blank.

  • 6.d. Depreciation Expense Account, Depr Expense Subledger (depreciation expense subledger)

    Specify the Depreciation Expense Subledger to which you are transferring the asset. You must enter a value in this field in order for a transfer to occur. Leave this field blank if the Depreciation Expense Subledger will remain the same. Type *BLANK in this field to change the subledger to blank.

  • 6.e. Depreciation Expense Account, Depr Exp Subledger Type (depreciation expense subledger type)

    Specify the Depreciation Expense Subledger Type to which you are transferring the asset. You must enter a value in this field in order for a transfer to occur. Leave this field blank if the Depreciation Expense Subledger Type will remain the same.

  • 7.a. Asset Revenue Account, Asset Revenue Business Unit

    Specify the Asset Revenue Business Unit to which you are transferring the asset. You must enter a value in this field in order for a transfer to occur. Leave this field blank if the Asset Revenue Business Unit will remain the same.

  • 7.b. Asset Revenue Account, Asset Revenue Object

    Specify the Asset Revenue Object to which you are transferring the asset. You must enter a value in this field in order for a transfer to occur. Leave this field blank if the Asset Revenue Object will remain the same.

  • 7.c. Asset Revenue Account, Asset Revenue Subsidiary

    Specify the Asset Revenue Subsidiary to which you are transferring the asset. You must enter a value in this field in order for a transfer to occur. Leave this field blank if the Asset Revenue Subsidiary will remain the same. Type *BLANK in this field to change the subsidiary to blank.

  • 8. Explanation

    Enter an explanation for journal entries. When you transfer an asset in final mode, this program creates journal entries for the asset accounts that are affected by the asset transfer.

  • 9.a. Asset Master Changes, Responsible Business Unit

    Change Responsible Business Unit information. You must enter a value in this field in order for the information to change. Leave this field blank if the Responsible Business Unit will remain the same.

  • 9.b. Asset Master Changes, Property Tax Entity

    Change Property Tax Entity information. You must enter a value in this field in order for the information to change. Leave this field blank if the Property Tax Entity will remain the same.

  • 9.c. Asset Master Changes, Property Tax State

    Change Property Tax State information. You must enter a value in this field in order for the information to change. Leave this field blank if the Property Tax State will remain the same.

  • 9.d. Asset Master Changes, Location

    Change location information. You must enter a value in this field in order for the information to be changed. Leave this field blank if you do not want the information to change.

    If you perform a location transfer using the Asset Transfer program, the transfer date must be less than or equal to today's date. Planned location transfers must be done through the Location Transfer program.

  • 10.a.–w. Asset Master Category Code Changes, Category Code 01–23

    Change Category Code information. You must enter a value in these fields in order for the information to change. Leave these fields blank if that Category Code information will remain the same.

    Note: An * (asterisk) in the Category Codes changes the codes to blank.

  • 11. Flex Accounting

    Specify whether to use flex accounting. Values are:

    Blank: Do not use flex accounting.

    1: Use flex accounting.

  • 12. Transfer Responsible Business Unit

    Specify whether to transfer responsible business unit to or from a non-posting business unit. Values are:

    Blank: Do not allow posting.

    1: Allow posting.

  • 13. Update Start Date (EFTB) with Transfer Date

    Specify whether to update asset start date in “Location” tab with the transfer date provided in processing option number 2, even if the ‘Location’ processing option is blank. Values are:

    Blank: Do not update.

    1: Update.

  • 14. (Release 9.2 Update) Transfer Secondary A/D and Depreciation Expense (Secondary and Tertiary) Accounts

    Specify whether to include the secondary accumulated depreciation and depreciation expense (secondary and tertiary) accounts for transfer. Values are:

    Blank: Transfer accounts.

    1: Do not transfer accounts.