1. Fixed Assets Implementation Guide
  2. Reviewing Depreciation Information Online

Reviewing Depreciation Information Online

Access the On-line Depreciation Schedule form.

Asset Cost Account

Specify a value that identifies an account in the general ledger. Use one of these formats to enter account numbers:

  • Standard account number (business unit.object.subsidiary or flex format).

  • Third GL number (maximum of 25 digits).

  • Account ID number. The number is eight digits long.

  • Speed code, which is a two-character code that you concatenate to the AAI item SP.

    You can then enter the code instead of an account number.

The first character of the account number indicates its format. You define the account format in the General Accounting constants.

Location

Specify the current physical location of an asset. The location must have a valid business unit or job number in the Business Unit Master table (F0006).

Accounting/Equip Class

Specify the UDC (12/C1) that determines the accounting class category code. You use this accounting category code to classify assets into groups or families, for example, 100 for land, 200 for vehicles, and 300 for general office equipment.

In general, you set up major class codes that correspond to the major general ledger object accounts in order to facilitate the reconciliation to the general ledger.

Note: If you do not want to use the major accounting class code, you must set up a value for blank in the UDC table.
Asset Number

Enter the identification code that represents an asset. You enter the identification code in one of these formats:

1: Asset number (a computer-assigned, 8-digit, numeric control number).

2: Unit number (a 12-character alphanumeric field).

3: Serial number (a 25-character alphanumeric field).

Every asset has an asset number. You can use unit number and serial number to further identify assets. If this is a data entry field, the first character you enter indicates whether you are entering the primary (default) format that is defined for the system, or one of the other two formats. A special character (such as / or *) in the first position of this field indicates which asset number format you are using. You assign special characters to asset number formats on the fixed assets system constants form.

Thru Date/Period

Specify either a period within the current fiscal year or a specific date.

To designate a period of the current fiscal year for the selected company, enter a number from 1 to 14. For example, enter 10 for period 10 of the current year.

To designate a date, use the company's fiscal date pattern. For example, enter 01/01/99 for the fiscal date of January 1, 1999.

Sub Type/Subledger

Specify the code that identifies a detailed, auxiliary account within a general ledger account. A subledger can be an equipment item number or an address book number. If you enter a subledger, you must also specify the subledger type.

Disposed

Specify whether an asset is disposed. The FADSP field in the Item Master table (F1201) identifies whether an asset is a disposed or a non-disposed asset. The FADSP field value is a date for a disposed asset.

Non-disposed

Specify whether the asset is non-disposed. The FADSP field in the Item Master table (F1201) identifies whether an asset is a disposed or a non-disposed asset. The FADSP field is empty for a non-disposed asset.