Setting Up Disposal Account Rules

Access the Disposal Account Rules form.

If you want to dispose of ledgers other than the AA ledger, you must set up rules for those ledgers. Unless you set up these rules, the system disposes of only the AA ledger.

Skip to Company

Specify the code that identifies the company that owns or is assigned to an asset or group of assets. You set up companies in the system to represent a reporting level that has a complete balance sheet and any intercompany transactions with other companies. You can define a specific organization, entity, partnership, and so on, as a company. You use company numbers and names to define the companies in the system.

Note: Use Company 00000 only for default values, such as dates and AAIs. You cannot use Company 00000 when entering transactions.

Balance Character

Specify the code that indicates in which range of accounts the account in the Item Balance falls. Values are:

1: Cost.

2: Accumulated Depreciation.

3: Secondary A/D.

4: Depreciation Expense.

5: Depreciation Expense - Secondary.

6: Depreciation Expense - Tertiary.

7: Net Book Value - Disposal.

8: Disposal - Clearing.

9: Disposal - Proceeds.

Object

Specify this portion of a general ledger account that refers to the division of the Cost Code (for example, labor, materials, and equipment) into subcategories. For example, you can divide the Cost Code for labor into regular time, premium time, and burden.

Note: If you use a flexible chart of accounts and the object account is set to 6 digits. In general, you use all 6 digits. For example, entering 000456 is not the same as entering 456 because if you enter 456 the system enters three blank spaces to fill a 6-digit object.

Disposal Method

Specify the UDC (12/ES) that identifies the equipment or disposal status of an asset, such as available, down, or disposed.

Subsidiary

Specify this subset of an object account. Subsidiary accounts include detailed records of the accounting activity for an object account.

Note: If you are using a flexible chart of accounts and the object account is set to six digits, you must use all six digits. For example, entering 000456 is not the same as entering 456 because, if you enter 456, the system enters three blank spaces to fill a six-digit object.