Understanding Asset and Maintenance Costs
Review asset and maintenance-related costs when you want to view inception-to-date, year-to-date, and period-to-date account balances for individual assets. You can also:
Review one subledger or all subledgers for a specific piece of equipment.
Review detailed or summarized account balance information.
Display equipment account balances in currency amounts or in units and per unit costs.
Review maintenance costs by shop or job.
When you review costs by cost accounts, you get a financial perspective of business costs. View costs by cost account when you want to access:
All account balances relating to a specific asset.
Asset acquisition costs, depreciation amounts, revenue, maintenance expenses, operating expenses, and so on, for a specific period.
Abbreviated income statement and balance sheet information for an asset.
Detailed transactions (F0911 records) appear only under these circumstances:
Account balances were not updated directly by a conversion program, which did not create detailed transactions to support the balances.
Transactions were not summarized by the Summarize Transactions program (R09811).
You can review maintenance costs either by cost account or repair code. When you review by cost account, the system displays all accounts in object account order. When you review by repair code, the system displays accounts in subsidiary account order, beginning with the account that you indicate.
This table describes the two ways to review maintenance costs:
- Cost account
An object account that represents a type of cost. Examples of cost accounts include:
Labor
Parts
Materials
Review maintenance costs by cost account when you need an abbreviated income statement and balance sheet for a specific piece of equipment or for a shop.
- Repair code
A subsidiary account that represents a subdivision of a cost account. You can use repair codes to keep detailed records of the accounting activity for a particular cost account. Examples of repair codes include:
Preventive maintenance
Emergency repairs
Electrical repairs
Mechanical repairs
Review maintenance costs by repair code when you need a managerial perspective of costs that are related to a specific type of repair.