1. Fixed Assets Implementation Guide
  2. Unposted Journal Entry Revisions

Unposted Journal Entry Revisions

Use Revise Unposted Entries to make specific changes to journal entries before they are posted to fixed assets or equipment. This list provides examples of changes you can make:

  • Revise or add an asset or equipment number to a journal entry.

  • Revise or add a description to further explain a journal entry.

  • Create a master record for journal entries that include an asset cost account for an asset or a piece of equipment that is new to the system.

  • Revise the hold or pass code on a journal entry to temporarily or permanently prevent it from posting to fixed assets or equipment.

  • Post individual journal entries interactively to final assets rather than in a batch job.

    Note: To ensure the integrity of the transaction records and audit trails, the system prevents changes to account information that has already been posted to the general ledger, such as GL account number, Amount, and GL date.

You can review or add an attachment for a journal entry. When you attach generic text to a journal entry, the attachment persists through the posting process. You can view the note through the Account Ledger Inquiry form after posting.

You can post a single journal entry or multiple selected entries interactively on the Work With Unposted Entries form by selecting Post from the Row menu. For a transaction to be posted, it must contain a fixed asset Post/Passed Code value of blank, a GL post code value of P (except when you are posting ledgers with a transaction creation code of 2), and a hold code value of blank.

Note: When you post journal entries interactively, the system does not automatically generate the Journal Entries report.

The processing options for the Unposted Entries program enable you to determine how the system should post entries, and include options such as:

  • Whether you can post costs to an account that is different from the account specified in the asset master.

  • Whether to create records in the Asset Account Balances table for the units ledger when the posted journal entry contains units.

  • Up to ten tax ledger types for the system to use when posting cash clearing amounts.

You can run the F/A Transaction Ledger report to review the results of the interactive post, or you can review the results online using the Work with Cost Summary form.