User-Defined Codes

Many fields throughout the JD Edwards EnterpriseOne Fixed Assets system accept only UDCs. You can customize the JD Edwards EnterpriseOne Fixed Assets system by setting up UDCs to meet the needs of the business environment.

UDCs are stored in tables that are related to a specific system and code type. For example, 12/FM represents system 12 (Fixed Assets) and UDC type FM (Finance Method). UDC tables determine what codes are valid for the individual fields in the system. If you enter a code that is not valid for a field, the system displays an error message. For example, you can only enter codes in the Major Accounting Class Code field on the Work with Assets form that exist in the UDC table for system 12 and code type C1.

You can access all UDC tables through a single user-defined code form. After you select a user-defined code form from a menu, change the System Code field and the User Defined Codes field to access another UDC table.

Note: UDC table 12/LT (Fixed Assets Ledger Type for Depr. J.E.s) has been replaced by the Ledger Type Master File table (F0025). You can access fixed asset ledger types that were formerly defined in this UDC table through Ledger Type Master Setup from the Fixed Asset System Setup menu (G1241).

Equipment Plant Management uses the category codes from the JD Edwards EnterpriseOne Fixed Assets system (12). Many forms throughout Equipment Plant Management display the first 10 of 23 category codes. In general, you assign specific equipment needs to as many of the first ten category codes as you need. This process helps you to perform online searches for equipment. You can then use the remaining codes for fixed asset reporting needs.

Important: UDCs are central to JD Edwards EnterpriseOne systems. You must be thoroughly familiar with UDCs before you change them. The effort that you put into designing the UDCs that the company uses can greatly affect the overall satisfaction with the system.

These UDCs are the primary codes for the JD Edwards EnterpriseOne Fixed Assets system:

UDCs Table	Description
Major Accounting Class (12/C1)	Use to group assets into categories, such as office equipment, furniture, heavy equipment, plant equipment, and so on. In general, you set up a one-to-one relationship between major accounting class and the asset cost account to assist in running user-defined depreciation.
Major Equipment Class (12/C2)	Use to further divide assets into subclasses. For example, set up codes to divide office equipment into groups, such as copiers, computers, printers, and so on.
Additional classification codes (12/C3 - C0 and F1 - F0, 21 - 23)	Use these classification codes for any additional business requirements that you might have: Manufacturer (Class Code 3). Model Year (Class Code 4). Usage Miles or Hours (Class Code 5). Equipment Code (Class Code 6). Category Code 7. Division (Class Code 8). Category Code 9. Rate Group (Class Code 10). Class Code 11-23. If you use Equipment Billing, you must use category code 10 to define billing rate groups.
Finance Method (12/FM)	Use to specify how an asset was acquired, such as leased or purchased outright. Finance method information is stored in the Asset Master File table (F1201).
Revaluation Code (12/RI)	Use to identify revaluation index tables. For example, set up codes to identify revaluation tables for separate countries.
Depreciation Method (12/DM)	Use to define depreciation methods. In addition to the standard depreciation methods 00 - 18, you can define your own depreciation methods with user-defined depreciation. Standard depreciation methods use numeric code identifiers. You must use alphabetic code identifiers for any user-defined depreciation methods that you set up. Both standard and user-defined depreciation methods are stored in UDC table 12/DM. When you run depreciation computation programs, the system distinguishes user-defined depreciation methods from standard methods by a 1 in the Special Handling Code field.
Status or Disposal Code (12/ES)	Use to specify types of disposals, such as sold, scrapped, or charity. Status and disposal information is stored in the Asset Master File table (F1201). You can also use this category code to specify the operational status of equipment status, such as available, working, down, or disposed.
Equipment Message Type Code (12/EM)	Use to define and group different types of messages, such as planned maintenance, problem reporting, lease terms, and so on.

The JD Edwards EnterpriseOne Fixed Assets system includes two classification codes that are hard coded, and cannot be changed or deleted:

DP (Type of Disposal)
DM (Depreciation Method)