1. Financial Management Fundamentals Implementation Guide
  2. AAI Prefixes and Suffixes

AAI Prefixes and Suffixes

AAI items with a common purpose have a similar prefix. Typically, the prefix is two or three characters. Each software system has its own rules for prefixes, so be sure that you understand the rules for the systems that you use.

To allow for flexibility, some AAIs use a suffix (characters that follow the item name or prefix) that can be from one to four characters. The length of the suffix is limited by the length of the prefix. An AAI, including the suffix, cannot be more than six characters. In many systems, a three-character suffix identifies the currency code of the accounts that make up the AAI.

In the General Accounting system:

  • The x suffix on a three-character AAI item, such as GLG1, GLG2, and GLG3, identifies general purpose accounts, beginning assets, and beginning liabilities, respectively, in your chart of accounts.

  • The xx suffix on a four-character AAI item identifies the beginning and end of account ranges for a particular transaction.

    For example, GLRC01 and GLRC02 identify the beginning and end of a range of accounts to be reconciled.

In the JD Edwards EnterpriseOne Accounts Payable system:

  • The xx suffix identifies a range of accounts, with odd numbers being the beginning of a range (01, for example) and even numbers being the end of a range (02, for example).

  • The xxxx suffix identifies the general ledger offset accounts to use for particular transactions, such as PREP for prepayments or WHLD for withholding taxes payable.

  • The xxxx suffix (from one to four characters) that is attached to AAI item PB identifies alternate bank accounts.

  • The xxxx suffix identifies type of 1099 return, box number, and range of accounts to be used in the GL method of 1099 processing.

    For example, for AAI item PXA101, A identifies the 1099-MISC form, 1 identifies box 1 on the form, and 01 is the beginning of an account range.

In the JD Edwards EnterpriseOne Accounts Receivable system:

  • The xx suffix identifies the expense account that is associated with a type of adjustment.

    The xx suffix for a type of adjustment must match the reason code, for example, MW for minor write-offs or BD for bad debt.

  • The xxxx suffix identifies the AR offset account to which invoice and receipt amounts are posted.

  • The xxxx suffix (from one to four characters) identifies general ledger offset accounts to use for particular transactions, such as NOTE for notes receivable, EMP for employee accounts receivable, or UC for unapplied receipts.