Entering Batch Information

Access the Batch Control form.

Batch Number

Enter a number that identifies a group of transactions that the system processes and balances as a unit. You can either assign a batch number or let the system assign it using the Next Numbers program.

Total Batch Amount

Enter the total amount that you expect to enter for the batch of transactions without decimals. For journal entries, this amount is the total of the debits. In other systems, it is the total amount of all transactions in the batch.

Note: To display the total batch amount with decimals, change the value of display decimals in the Data Dictionary for item AICU.

If you are entering journal entries using the Journal Entry program (P0911), enter the cumulative amount for all debit entries in the batch. For example, if you enter journal entry 1 and journal entry 2 in the same batch, sum all debit amounts for journal entry 1 and journal entry 2 to determine the total batch amount.

If you are entering transactions using the Standard Invoice Entry (P03B11), Speed Invoice Entry (P03B11SI), or Manual Billing Entry (P1511) program, enter the net amount for all invoices in the batch. For example, if you enter invoice 1 and invoice 2 in the same batch, sum all debit and credit amounts to determine the total batch amount.

If you are entering transactions using the Standard Voucher Entry (P0411) or Speed Voucher Entry (P0411SV) program, enter the net amount for all vouchers in the batch. For example, if you enter voucher 1 and voucher 2 in the same batch, sum all debit and credit amounts to determine the total batch amount.

Total Documents

Enter the number of documents that you expect to enter in the batch.