Understanding Workflow Setup

The Bank Account Detail Approval workflow is triggered when you add, revise, or delete bank account details using the Bank Account Information (P0030G) or Bank Account Cross Reference (P0030A) programs. The approver receives a workflow notification each time bank account information is changed, indicating that the changes are ready for approval. When the bank account details are revised, the approver can view both the revised information and the existing information on the approval form. The records will be added, revised, or deleted as requested after the approver approves the details. Approver can also input comments while approving or rejecting changes. The comments can be downloaded by the originator who requested the change in bank account details as an email attachment or from the work center.

To approve bank account details, you must first setup the approver in the appropriate workflow process. The user-defined distribution list can be used to configure the approver in the Address Parent/Child Revisions form. In the Work with Parent/Child Structures form, enter the UDC value BNK (UDC table 01/TS) in the structure type field. The system sends a workflow message to the specified approver when you add, delete or revise the bank account details. The bank account details remain the same until the approver approves.

If the approver wants to view the masked bank account information before approving or rejecting, configure the program IDs P0030AW and P0030GW in the Work with Data Protection Configuration form to unmask the information.

The workflow process is available for the following forms in Bank Account Cross- Reference program (P0030A).

Form Name	FormID	Navigation	Usage
Work With Bank Accounts By Address	W0030AD	Use one of these navigations: Accounts Receivable Setup (G03B41), Bank Account Cross-Reference Automatic Debiting (G03B131), Customer Bank Account	Review bank accounts for a specific address, if necessary, delete a bank account by address.
Set Up Bank Accounts By Address	W0030AA	On Work With Bank Accounts by Address, click Add. To revise an existing bank account, select Revise from the Row menu.	Set up or revise a bank account by address.
Work With Bank Transit Addresses	W0030AE	Accounts Receivable Setup (G03B41), Bank Account Addresses	Review a list of bank transit numbers by address number.
Set Up Bank Transit Address	W0030AB	On Work With Bank Transit Addresses, click Add.	Set up a bank transit number by address.
Set Up Multiple Vendor Bank Accounts	W0030AC	On Work With Bank Accounts By Address, click Form, select Multiple Accounts	Set up multiple vendor bank accounts.
Revise Foreign RDFI Bank Information	W0030AA	On Work With Bank Accounts By Address, click Row, select Foreign RDFI	Revise or delete foreign RDFI bank information.

The workflow process is available for the following forms in Bank Account Information program (P0030G)

Form Name	FormID	Navigation	Usage
Work With G/L Bank Accounts	W0030GA	Use one of these navigations: Automatic Payment Setup (G04411), Bank Account Information Accounts Receivable Setup (G03B41), Bank Account Information Automatic Debiting (G03B131), G/L Bank Accounts	Review and, if necessary, delete existing GL bank accounts.
Set Up G/L Bank Account	W0030GB	On Work With G/L Bank Accounts, click Add. To revise an existing bank account record, select Revise from the Row menu.	Set up and revise GL bank account information.
Revise Bank Information	W0030GC	On Work With G/L Bank Accounts, select Bank Info from the Form menu.	Revise bank information. To avoid the use of the pre-note code that is assigned to the supplier, verify that the Override Supplier Pre-Note check box is selected.
G/L Bank Accounts - Revise BACS Information	W0030GD	On Work With G/L Bank Accounts, select BACS Info from the Row menu.	Revise BACS information.
G/L Bank Accounts - Revise Foreign ODFI Bank Information	W0030GC	On Work With G/L Bank Accounts, select Foreign ODFI from the Row menu.	Revise or delete foreign ODFI bank information.