Accounts Payable Trade Accounts
Depending on whether the payment fully pays the voucher, and whether the offset method is S or Y, the system reconciles entries differently. The system reconciles entries when:
• The offset method is S and a pay item for a voucher is paid in full by one or more payments.
• The offset method is Y and a voucher is paid in full by one or more payments where the total amount matches the voucher exactly.
If a voucher is paid by multiple payments and the offset method is Y, the system reconciles the entries when a payment amount exactly matches the entire remaining amount of the voucher
This table provides examples of how the R09150 reconciles AE entries in the accounts payable trade accounts:
Vouchers |
Payments |
Offset Method S (offset per pay item) |
Offset Method Y (offset per document) |
|---|---|---|---|
1 voucher with 1 pay item (10,000.00 USD) |
1 payment that pays voucher in full (10,000.00 USD) |
All items reconciled. |
All items reconciled. |
1 voucher with 3 pay items:
|
1 payment that pays voucher in full (75,000.0 USD) |
All items reconciled. |
All items reconciled. |
1 voucher with 3 pay items:
|
1 payment that pays pay item 1 in full (350.00 USD) 1 payment that pays pay item 2 in full (450.00 USD) |
Pay items 1 and 2 reconciled. Pay item 3 not reconciled. |
No items reconciled. |
2 vouchers with 1 pay item each:
|
1 payment for 29,000.00 USD that pays voucher 1 in full and partially pays voucher 2 (18,000.00 USD applied to voucher 1 and 11,000.00 USD to voucher 2). |
Voucher 1 reconciled. Voucher 2 not reconciled. |
No items reconciled. 29,000.00 USD doesn't match either voucher amount or the total of voucher 1 and 2. |
1 voucher with one pay item for 1,000.00 USD |
3 separate payments:
|
All items reconciled. |
All items reconciled. |
1 voucher with one pay item for 1,000.00 USD |
3 separate payments:
|
All items reconciled. |
No items reconciled because the total amount of 1,200.00 USD for all payments does not match the voucher total of 1,000.00 USD. |