Common Elements Used in This Chapter

Posting Sequence

Enter a number that controls the sequence for multi-tiered allocations. Enter a number if you have several related specifications and the result of one specification is to be included in subsequent specifications in the same batch.

For example, if the telephone company sends monthly bills to your corporation for all long distance calls, you could set up tiers to allocate the bill to the departments in your regional offices:

Tier 1: Regional offices. This tier could identify the rates or percentages to allocate the bill among regions A, B, and C.

Tier 2: Departments in Region A. This tier could identify rates or percentages to allocate the bill for region A among departments X, Y, and Z.

Leave this field blank for stand-alone allocations.

Rate Factor

Enter a number that identifies the index or rate for calculations. The system multiplies the from amounts by this factor to calculate the amounts to distribute. You can specify either positive or negative numbers and no more than 8 decimals. If you specify more than eight decimal positions, the system rounds to eight positions.

If you specify a large whole number and many decimal positions, the system might not be able to display the entire number. Even though all decimal positions cannot be displayed, they are stored (up to eight) correctly in the table.

If you leave this field blank, the default rate factor is 1.00000000.

For annual budgets, you can specify zero to remove all balances and start over.

Recur Frequency (recurring frequency)

Enter a code to specify the time interval between transactions that the system creates. Values are:

Blank: Not recurring. This frequency is valid only for annual budget allocations.

MO: Monthly.

AN: Annually.

WK: Weekly.

QT: Quarterly.

SA: Semiannually.

BW: Biweekly.

Note: For annual budgets, only blank or AN are valid.

Reverse

Select this check box for the system to create reversing entries when you post the original transaction. The system uses the first or last day of the next period for the general ledger date, based on a general accounting constant.

Special Period and Fiscal Year

Enter a number that identifies the general ledger period to use for based-on amounts. If you leave this field blank, the system uses the current period of the company for the based-on amounts.

Enter the fiscal year from which the system extracts based-on amounts. If you leave this field blank, the system uses the current fiscal year of the company.

Status Code

Select the Approved or On Hold check box. The system creates journal entries and updates accounts for approved transactions only.

Stop Date

Enter a date that indicates when the allocation becomes inactive. If the general ledger date is less than this date or if you leave this field blank, the allocation is active. If the general ledger date is greater than or equal to this date, the allocation is inactive.