Optional Fields

You can use optional fields to provide additional information about the journal entries. This table lists the fields in the F0911Z1 table are optional:

Field Name	Alias	Type	Length	Definition
EDI - Detail Lines Processed	VNEDDL	Number	5	Enter the number of detail lines that are included in a specific transaction. For user verification only.
EDI - Transaction Type	VNEDTR	Alpha	1	Enter J for journal entry transactions or leave this field blank.
Document Company	VNKCO	Alpha	5	Enter a number that identifies the company of the transaction. This field is used only to differentiate transaction numbers by company. If you leave this field blank, the value is determined by the company that is associated with the business unit of the first journal entry line. If you enter a value in this field, the value must exist in the F0010 table. This field is part of the header section of the journal entry. Therefore, you can enter only one value for each document.
Document Type	VNDCT	Alpha	2	Enter a code that identifies the type of transaction. If you leave this field blank, the system uses JE. If you enter a value in this field, the value must exist in user-defined code (UDC) table 00/DT. This field is part of the header section of the journal entry. Therefore, you can enter only one value for each document.
Document Number	VNDOC	Number	8	Enter a number that identifies the transaction in the F0911 table. If you leave this field blank, the system uses next numbers for System 09 to generate a document number. If you enter a value in this field, the value cannot exist in the F0911 table with the same general ledger and document type, or the transaction is considered a duplicate and is not processed. This field is part of the header section of the journal entry. Therefore, you can enter only one value for each document.
Journal Entry Line Number	VNJELN	Number	7	Enter a value that you use to track the number of lines in a journal entry. If you leave this field blank, the system updates it when it processes the transactions. The maximum number of journal entry lines in a transaction is 9999.
Line Extension Code	VNEXTL	Alpha	2	Enter a code that indicates the line extension. If you leave this field blank, the General Ledger Post program (R09801) updates it if multicurrency intercompany settlements exist.
G/L Posted Code	VNPOST	Alpha	1	Enter a value that indicates whether the transaction has been posted. If you leave this field blank, the General Ledger Post program updates it. If the transaction represents a model journal entry, enter M.
Batch Number	VNICU	Number	8	Enter a number used to group journal entries that are processed simultaneously. If you leave this field blank, the system uses next numbers for System 00 to generate a batch number. This field is part of the header section of the journal entry. Therefore, you can enter only one value for each document.
Batch Type	VNICUT	Alpha	2	Enter a code that designates the type of transaction being processed (invoice, voucher, and so on). If you enter a value in this field, the value must exist in UDC table 98/IT. If you leave this field blank, the system populates the field with G when it processes the journal entries. This field is part of the header section of the journal entry. Therefore, you can enter only one value for each document.
Batch Date	VNDICJ	Date	6	Enter the date of the batch. If you leave this field blank, the system uses the date on which the batch program is executed. If you complete this field, enter the date in a format that your database accepts. Review the field definition for VNDGJ for more information. This field is part of the header section of the journal entry. Therefore, you can enter only one value for each document.
Batch System Date	VNDSYJ	Date	6	Enter the date on which the batch was entered into the system. If you leave this field blank, the system uses the date on which the batch program is processed. If you complete this field, enter the date in a format that your database accepts. Review the field definition for VNDGJ for more information. This field is part of the header section of the journal entry. Therefore, you can enter only one value for each document.
Batch Time	VNTICU	Number	6	Enter the time when the batch was entered into the system. If you leave this field blank, the system uses the time that the batch program is processed. This field is part of the header section of the journal entry. Therefore, you can enter only one value for each document.
Subledger	VNSBL	Alpha	8	Enter a code that identifies an auxiliary account for the transaction. If you complete this field, you must also enter a value in VNSBLT.
Subledger Type	VNSBLT	Alpha	1	Enter a code that identifies a category within a subledger. If you complete this field, the value must exist in UDC table 00/ST.
Ledger Type	VNLT	Alpha	2	Enter a code that identifies the type of ledger. You can leave this field blank, or enter AA or any other valid ledger type in UDC table 09/LT except CA. Never enter CA in this field. This field is part of the header section of the journal entry. Therefore, you can enter only one value for each document.
Period Number	VNPN	Number	2	A code that indicates the accounting period. We recommend that you leave these fields blank. The system populates them, based on the general ledger date and company.
Century	VNCTRY	Number	2	The century in which the transaction takes place. if you leave this field blank, the system populates it based on the general ledger date and company.
Fiscal Year	VNFY	Number	2	The year in which the transaction takes place. If you leave this field blank, the system populates it based on the general ledger date and company.
Historical Exchange Rate	VNHCRR	Number	15	A previous exchange rate. Any value that you enter in this field is passed. The system does not validate it. This field is part of the header section of the journal entry. Therefore, you can enter only one value for each document.
Historical Date	VNHDGJ	Date	6	Any value that you enter in this field is passed. The system does not validate it. If you complete this field, enter the date in a format that your database accepts. Review the field definition for VNDGJ for more information. This field is part of the header section of the journal entry. Therefore, you can enter only one value for each document.
Units	VNU	Number	15	Enter the number of units in the transaction. If you complete this field, the system updates the Amount field with the value in the AU ledger when you run the Post General Ledger program (R09801).
Unit of Measure	VNUM	Alpha	2	Enter a value that describes the type of units entered. If you enter a value in this field, the value must exist in UDC table 00/UM. If you leave this field blank and a unit of measure is assigned to the account in the F0901 table, the system updates this field with that unit of measure.
G/L Offset	VNGLC	Alpha	4	Any value that you enter in this field is passed. The system does not validate it.
Reverse or Void (R/V)	VNRE	Alpha	1	Enter a value that indicates whether you want to reverse accrual entries. If you enter R (reverse) in this field, when the entry is posted, the system generates another journal entry with a general ledger date that is the first day of the next period. The transaction amount is reversed from the original entry. Voided transactions are not eligible for this process. You must use the Journal Entry program (P0911) to void journal entries. This field is part of the header section of the journal entry. Therefore, you can enter only one value for each document.
Remark/ Explanation	VNEXR	Alpha	30	Enter a description for a specific journal entry line.
Reference 1	VNR1	Alpha	8	Any value that you enter in this field is passed. The system does not validate it. This field is part of the header section of the journal entry. Therefore, you can enter only one value for each document.
Reference 2	VNR2	Alpha	8	Any value that you enter in this field is passed. The system does not validate it.
Document Pay Item	VNSFX	Alpha	3	Any value that you enter in this field is passed. The system does not validate it.
Document - Original	VNODOC	Number	8	Any value that you enter in this field is passed. The system does not validate it.
Document Company (Purchase Order)	VNPKCO	Alpha	5	Any value that you enter in this field is passed. The system does not validate it.
Document Company (Original Order)	VNOKCO	Alpha	5	Any value that you enter in this field is passed. The system does not validate it.
Document Type - Purchase Order	VNPDCT	Alpha	2	Any value that you enter in this field is passed. The system does not validate it.
Address Number	VNAN8	Number	8	Enter the address book number of the customer or supplier who is associated with a voucher or invoice transaction. If you enter a value in this field, it must exist in the F0101 table.
Payment Number	VNCN	Alpha	8	Enter the payment number for the transaction.
Check Date	VNDKJ	Date	6	Enter the payment date that is associated with the payment number. Use a format that your database accepts. Review the field definition for VNDGJ for more information.
Check Cleared Date	VNDKC	Date	6	Enter the date on which the payment cleared the bank. Use a format that your database accepts. Review the field definition for VNDGJ for more information.
Serial Number	VNASID	Alpha	25	The asset ID that is associated with a fixed asset. The system verifies that this field exists in the F1201 table.
Batch Rear End Posted Code	VNBRE	Alpha	1	Any value that you enter in this field is passed. The system does not validate it.
Reconciled Code	VNRCND	Alpha	1	Enter a value that indicates whether the record is reconciled. You can enter R in this field to indicate that the record is reconciled. Any value that you enter in this field is passed. The system does not validate it.
Summarized Code	VNSUMM	Alpha	1	Any value that you enter in this field is passed. The system does not validate it.
Purge Code	VNPRGE	Alpha	1	Any value that you enter in this field is passed. The system does not validate it.
Flag for 1099	VNTNN	Alpha	1	Any value that you enter in this field is passed. The system does not validate it.
G/L Posting Code - Alternate 1	VNALT1	Alpha	1	Any value that you enter in this field is passed. The system does not validate it.
G/L Posting Code - Alternate 2	VNALT2	Alpha	1	Any value that you enter in this field is passed. The system does not validate it.
G/L Posting Code - Alternate 3	VNALT3	Alpha	1	Any value that you enter in this field is passed. The system does not validate it.
G/L Posting Code - Alternate 4	VNALT4	Alpha	1	Any value that you enter in this field is passed. The system does not validate it.
G/L Posting Code - Alternate 5	VNALT5	Alpha	1	Any value that you enter in this field is passed. The system does not validate it.
G/L Posting Code - Cash Basis Account	VNALT6	Alpha	1	Any value that you enter in this field is passed. The system does not validate it.
Commitment Relief Flag	VNALT7	Alpha	1	Any value that you enter in this field is passed. The system does not validate it.
Billing Control	VNALT8	Alpha	1	Any value that you enter in this field is passed. The system does not validate it.
Currency Update	VNALT9	Alpha	1	Any value that you enter in this field is passed. The system does not validate it.
G/L Posting Code - Alternate 0	VNALT0	Alpha	1	Any value that you enter in this field is passed. The system does not validate it. We recommend that you leave this field blank.
Consumption Tax Cross Reference	VNALTX	Alpha	1	Any value that you enter in this field is passed. The system does not validate it.
Delete Not Allowed	VNDLNA	Alpha	1	Any value that you enter in this field is passed. The system does not validate it.
Client Free Form - Alternate 1	VNCFF1	Alpha	1	Any value that you enter in this field is passed. The system does not validate it.
Client Free Form - Alternate 2	VNCFF2	Alpha	1	Any value that you enter in this field is passed. The system does not validate it.
Lease Cost Ledger Posted Code	VNASM	Alpha	1	Any value that you enter in this field is passed. The system does not validate it.
Bill Code	VNBC	Alpha	1	If you enter a value in this field, the value must exist in UDC table 98/BC.
Supplier Invoice Number	VNVINV	Alpha	25	An invoice number for the transaction. Any value that you enter in this field is passed. The system does not validate it. This field is part of the header section of the journal entry. Therefore, you can enter only one value for each document.
Invoice Date	VNIVD	Date	6	The invoice date for the transaction. Use a format that your database accepts. Review the field definition for VNDGJ for more information. This field is part of the header section of the journal entry. Therefore, you can enter only one value for each document.
Categories - Work Order 01	VNWR01	Alpha	4	Any value that you enter in this field is passed. The system does not validate it.
Purchase Order	VNPO	Alpha	8	Any value that you enter in this field is passed. The system does not validate it.
Purchase Order Suffix	VNPSFX	Alpha	3	Any value that you enter in this field is passed. The system does not validate it.
Order Type	VNDCTO	Alpha	2	If you enter a value in this field, the value must exist in UDC table 00/DT.
Line Number	VNLNID	Number	6	Any value that you enter in this field is passed. The system does not validate it.
Fiscal Year - Weekly	VNWY	Number	2	Any value that you enter in this field is passed. The system does not validate it.
Fiscal Period - Weekly	VNWN	Number	2	Any value that you enter in this field is passed. The system does not validate it.
Closed Item - As Of Processing	VNFNLP	Alpha	1	Any value that you enter in this field is passed. The system does not validate it.
Sequence Number - Operations	VNOPSQ	Number	5	Any value that you enter in this field is passed. The system does not validate it.
Job Type (Craft) Code	VNJBCD	Alpha	6	Any value that you enter in this field is passed. The system does not validate it.
Job Step	VNJBST	Alpha	4	Any value that you enter in this field is passed. The system does not validate it.
Business Unit - Home	VNHMCU	Alpha	12	A value that indicates the business unit for the transaction. If you enter a value in this field, the system verifies that it exists in the F0006 table. This field is part of the header section of the journal entry. Therefore, you can enter only one value for each document.
DOI Stub	VNDOI	Number	2	Any value that you enter in this field is passed. The system does not validate it.
Outsider Lease or Well ID	VNALID	Alpha	25	Any value that you enter in this field is passed. The system does not validate it.
ID Type	VNALTY	Alpha	2	Any value that you enter in this field is passed. The system does not validate it.
Service/Tax Date	VNDSVJ	Date	6	The service or tax date of the transaction. Use a format that your database accepts. If you leave this field blank, the system uses the value from VNDGJ. Review the field definition for VNDGJ for more information.