Understanding Bank Statement Transactions

Entering bank statement information involves entering header information, such as the statement date and the beginning balance, and then entering information that is specific to each transaction on your statement, such as the transaction code and the amount. Depending on the transaction code, you also need to enter detailed information about the transaction, such as an account number or a payment number.

When you enter each transaction into the system using the Bank Statement Entry program, the system creates records in the Bank Statement Header (F0916) and Bank Statement Detail (F0917) tables. The F0917 table contains a record for each transaction that you enter for the bank statement. The F0916 table usually contains one header record for each bank statement. This header record includes information such as the bank statement number, bank account number, and beginning balance. Depending on how your bank creates statements, you might have more than one header record in the F0916 table for each statement. For example, if your bank issues one statement for multiple bank accounts, the F0916 table would contain a header record for each account.

When you enter a transaction code and amount, the system displays the corresponding detail form for the transaction if you set the Editing Mode processing option for the Bank Statement Entry program accordingly.

As you enter transactions, the system updates the Remaining Amount field on the Enter Statement form. When the remaining amount is zero, the statement is in balance. The system also updates the total number of transactions (lines), the number of incomplete transactions, the total withdrawal amount, and the total deposit amount as you enter transactions. If a statement is out of balance, you can display only the incomplete lines to correct the missing information.

The system displays the word Processed next to transactions that have been processed in the system.