1. General Accounting Implementation Guide
  2. Understanding the Journal Entry Process

Understanding the Journal Entry Process

Journal entries are used to adjust or add transactions to accounts in your general ledger. All JD Edwards EnterpriseOne systems use three-tier processing to manage batches of transactions. Journal entry processing is an example of three-tier processing.

The term three-tier refers to the three steps that you perform to process journal entries:

  1. Enter journal entries.

    The system creates a record in the Batch Control Records table (F0011) and creates records in the Account Ledger table (F0911).

    Note:

    For multiple currencies prior to release 8.11, the system created domestic amounts as well as foreign amounts in the F0911 and F0902 tables. Domestic amounts were stored in the Amount field of the AA (actual amounts) ledger record whereas foreign amounts were stored in the Amount field of the CA (foreign currency) ledger record for both tables.

    As of release 8.11, the system stores both the domestic and foreign amounts on a single record in the F0911 table. The foreign amounts are stored in the Foreign Amount field of the F0911 record as well as the Amounts field of the CA (foreign currency) ledger. These two fields contain the same amounts.

    In a future release of JD Edwards EnterpriseOne, the F0911 record that contains the foreign amount in the CA ledger will be eliminated. All systems will populate and retrieve foreign amounts from the single, shared AA ledger record which contains both the domestic and foreign amounts. These changes will not affect how balances are stored in the F0902 table.

  2. Review and approve batches.

    If you have the general accounting constants set to require management approval, the system creates the batch record in a pending status. You must approve the batch before you can post it. When you approve batches that are in a pending status, the system updates the batch status only on the batch control record.

  3. Post journal entries.

    When you post journal entries, the system updates the status on the batch control record to D (posted), generates records in the Account Balances table (F0902), and updates the posted status on the journal entries in the F0911 table to P (posted).

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