Understanding the Management of Budget Overages

Before you post transactions to an account, you might want to verify that the actual and planned expenditures are within budget. For example, assume that you have entered a batch of vouchers. Before posting the batch, you want to see whether the totals in the affected accounts exceed the budget.

You can use the G/L Budget Checking Report (R14115) to identify transactions that create budget overages. The appropriate person in your organization can then approve the expenditures or notify the affected departments to change or delete transactions for these accounts before posting.

The G/L Budget Checking Report selects unposted records from the F0911 table. It bases calculations on information in the F0902 table. Using a predefined calculation, the report:

• Calculates the available budget for each specified account or level of detail.

• Adds new, unposted transactions to posted totals.

• Determines whether posting new transactions creates a total that exceeds the budget.

• Generates an exception report that lists the unposted transactions in the F0911 table that cause budget overages.

  The exception report is for information only and is sequenced by company, account, and detail.

The G/L Budget Checking Report does not update any tables.