Calculating Overhead Using the Overhead Calculation Program (R09J408)

To calculate the overhead for a joint venture, you run the Overhead Calculation program (R09J408). The system selects the records for processing based on your data selection values and calculates the overhead for the calendar month, year, and for the business unit specified in the processing options. If the calendar year and month are not specified in the processing options, the system date is used as the default date, and the month and year of the system date are used. The system saves the calculated overhead records in the F09J100 table.

When you run the R09J408 program, the system searches for an overhead rule assigned at the child business unit level. If there is no rule assigned at the child business unit level, then the system again searches for the parent business unit. If there are no rules assigned until the highest business unit level, then the system searches for the rule assigned to the Joint Venture of that business unit or the Joint Venture company.

The system processes every business unit for the selected joint venture and process every rule assigned to that business unit, joint venture parent business unit, joint venture or company. Then, the system processes every method associated with each rule and creates entries for each method for the month specified in the processing option.

You must run the R09J408 program for each month in the calendar year to create overhead entries for the month.

The records for which overhead has been successfully calculated have the status as Available to Process in the P09J100 program; if there are any records in error, their status is shown as Calculation Error.

Calculation records created in F09J100 table can be reviewed through P09J100.

Troubleshooting Records with Errors

When the R09J408 program is unable to calculate overhead using the overhead method, the transaction status is Error for that calculation record in the F09J100 table. If required, you can review these records using P09J100. For any other warnings, and messages occurred during calculation process check the work center. In order to make changes to the overhead setup to correct any errors, first mark the record for recalculation using P09J100.