Reversing a Joint Venture Distribution Transaction

To reverse a joint venture distribution transaction:

1. From the Joint Venture Management module (G09J), click Daily Processing, and then Review Joint Venture Distribution Detail by Distribution Document.

   Note: You can also reverse distribution transactions using these programs: JV Distribution Detail (P09J12) and JV Distribution Detail by Partner (P09J12C). The process that you must follow to reverse transactions is the same in all these programs.

2. On the Work with Joint Venture Distribution Detail by Document form, select the distribution document that includes the transaction that you want to reverse and click Select.

3. On the Revise Joint Venture Distribution Detail by Document form, select the distribution transaction that you want to reverse and click Reverse Selected on the Row menu.

   The system displays the Reverse Joint Venture Distribution Detail window.

   Note: To reverse multiple transactions in a document, select the transactions and click Reverse Selected on the Row menu.To reverse all transactions in a document based on a query, you must first perform your query. Then, click Reverse All on the Form menu.

4. To proceed with the reversal process, complete these tasks on the Reverse Joint Venture Distribution Detail window:

   1. Update the reverse date, if required.

      The system date is populated as the reversal date by default, but you can revise the date. This date is for informational purpose only.

   2. Update the Redistribution Transaction Status field.

      The system populates this field with the value that you have set up in the Transaction Status for Redistribution processing option for the P09J12D program, but you can override this value.

      The system displays this field only for the posted transactions that are assigned to cash calls, and only if you have set the Display Cash Call Information processing option for the P09J12D program to display the cash call information.

   3. Click Reverse.

      The system reverses the transaction, and creates two new entries for the transaction. Therefore, the transaction has three records now: the original transaction record, a reversal record, and a redistribution record.

      Note that the original transaction is now marked as Distribution Voided. The reversal and redistribution records are not visible in the Revise Joint Venture Distribution Detail by Document form as these are no longer associated with the document that they were processed on.

5. To view all three records of the transaction, access the JV Distribution Detail by Partner program (P09J12C).

   You can also use the Review Joint Venture Distribution Detail program (P09J12).

   You access these programs following this menu navigation: Joint Venture Management module (G09J), Daily Processing

6. On the Revise Joint Venture Distribution Detail by Partner form, search for these records associated with the reversed transaction.

   • The original transaction, which is now marked as Distribution Voided in the Joint Venture Void Code column

     The update to this original transaction does not impact the associated invoice, voucher, or journal entry documents outside of the Joint venture Management system.

   • A new reversal entry, which has the transaction status of Available to Process and is marked as Distribution Reversal in the Joint Venture Void Code column

     For a reversal entry that is associated with a cash call journal entry for drawing, the system populates the Cash Call ID and the Exclusive Cash Call ID (for exclusive cash call).

     The reversal entry is available to be reprocessed to a new document. You can change the transaction status - for example, you can change the status to On Hold if you want to process the transaction at a later time.

   • A new redistribution entry, which is marked as Available for Redistribution in the Joint Venture Void Code column

     If the redistribution entry is associated with an invoice, voucher, or journal entry transaction to bill or pay the partner, the system populates the Transaction Status column with the value Available to Redistribute.

     If the redistribution entry is associated with a cash call journal entry transaction for drawing, the system performs the following updates:

     • Populates the Transaction Status with the value that is specified in your processing option or on the Void/Delete Distribution Document window

     • Clears the Cash Call ID from the redistribution record but populates the Exclusive Cash Call ID if the original transaction was assigned to an exclusive cash call

     • Updates the Distribution Transaction Type column with the value from the original transaction

7. Update the information in the redistribution record as required.

   You can assign a different partner to the transaction, mark the transaction for distribution only (the system does not create vouchers or invoices in this case), or mark the transaction for creating invoices or vouchers if the partner assigned to the transaction is the insider business unit.

8. To process the redistribution record, change the transaction status to Available to Process.

   The joint venture batch programs will include redistribution transactions for processing only when the status of the transaction is set as Available to Process.

9. After you reprocess the redistribution transactions, note that the transaction status is changed to Process Complete, and the Joint Venture Void Code column is blank.

   If there is an issue with the transaction after it is processed again, you can void or delete the document, or reverse the transactions in the document.