Selecting Open Invoices for Receipt Application

Access the Select Invoices form.

To select specific open invoices and apply them to a receipt:

1. Accept the default values in these fields or change them, if applicable:

   • Address Number

   • Company

   • Currency

2. Select the Type option that corresponds to the address number:

   • Payor

   • Customer

3. Click Find to display all open items that meet the search criteria.

4. Select the invoices to which the receipt applies by double-clicking in the Document Number field or by selecting each invoice and then clicking the Select button.

   The Select button acts like a toggle, enabling you to select or deselect invoices. Alternatively, you can select Select/Deselect from the Row menu.

   The system marks the invoices that you select. It keeps track of the number of invoices and the total amount of the invoices and displays that information at the bottom of the Select Invoices form.

   You can change the search criteria to display more invoices, for example for another payor or for transactions in a different currency, and continue selecting the invoices to pay.

5. Click Close to display the selected invoices in the detail area of the Receipt Entry form.

   The system displays open invoices in the order in which they were selected.

6. On the Receipt Entry form, apply the receipt to the selected invoices and click OK.

Address Number

Displays the payor number that is entered on the receipt header. You can change this value to locate invoices for another address book number.

Company

Displays the company number that is entered on the receipt header. You can change this value to search for invoices entered for a different company, or you can enter * to display all of the invoices for the address book number regardless of the company number.

Currency

The system displays the currency code that is entered on the receipt header. The system uses this currency code to search for invoices that are entered with same transaction currency code and the same base currency code pair. For example, if you enter a receipt in CAD for company 00002, which is assigned a base currency of EUR, the system displays CAD in this field on the Select Invoices form, but searches only for invoices with a base currency of EUR and a transaction currency of CAD.

Note: Be aware, the transaction currency code that displays in the grid area of the form is not the transaction currency of the invoice; it is the transaction currency code of the receipt. The system displays the transaction currency code of the invoice in the Curr Code (currency code) field.

Trans Curr (transaction currency)

The currency code of the receipt. The system searches for invoices entered in the currency specified in the Currency field in the header area of the Select Invoices form, and displays the transaction amounts in the currency of the receipt.

Base Curr (base currency)

The base currency of the invoice and the receipt transactions. The base currency code of the transactions must be the same, or the system does not display the invoices on the form.

Curr Code (currency code)

The transaction currency of the invoice. If you specify a currency code in the header of the Select Invoices form, the system displays only invoices with the same transaction currency.