1. Health and Safety Incident Management Implementation Guide
  2. Understanding Incident Records

Understanding Incident Records

The Manage Incident program provides detailed information about an incident such as:

  • People involved in the incidents.

  • Third-party contractor responsible in an incident.

  • Property damage.

  • Equipment involved in the incident.

  • Environmental impact.

When you record an incident using the Incident Master program, you can classify its attributes by selecting the Potential Incident, Exclude From Safety Statistics, Property / Equipment Damage, Motor Vehicle Involved, Environmental Impact, Injury / Illness, Security, and Other options. You can also categorize the incident record by using the Record Type field, which is useful when you analyze different types of incidents. After the incident record is categorized, you can filter and search for incidents to include only the incidents marked with specific attributes.

(Release 9.2 Update) When an incident is recorded using the Incident Master program, the system send an email notification to the Supervisor as well as the Supervisor's Supervisor. To send an email notification select the value 1 in the Notify Incident Originator Supervisor Address and the Notify Incident Originator Supervisor's Supervisor processing options. The Notification Member table (F54HS05) and the Notification Sent History table (F54HS05H) table are updated every time an email notification is sent.

Manage Incidents

You can search for health and safety incidents by:

Incident

Use the Incident tab on the Manage Incidents program to locate incidents. You can search incidents using dates, severity, status, or incident attributes.

The system provides you an option to easily print a detailed report of an incident from the Manage Incidents form. To print a report for an incident, select the Print Report button for the incident row. The system prints the report for the incident, and automatically selects the incident in the grid row.

People

Use the People tab to locate incidents based on the people involved. You can also search for incidents based on employee, incident role, and whether the person is injured.

Equipment

Use the Equipment tab to locate incidents based on the property or equipment involved. You can also search for incidents based on third-party equipment and motor vehicle.