Creating Employee Letters

Access the Print Employee Letters form.

To create an employee letter:

1. On the Print Employee Letters form, click Find to display all employees.

2. To print a date other than the current system date on the letter, complete the Mailing Date field.

3. To select a letter template, complete the Employee Letter Document field.

   The Employee Letter Document field contains a value that identifies which employee letter document is used from the Maintain Mail Merge Documents program (P980014).

4. To create multiple letters, click Find and then select multiple employee records from the table.

5. To create a single letter, complete the Employee Identification field and the Employee Name field, click Find, and then select the employee record.

   The employee identification is the employee number, tax ID, or alternate number, depending on the employee number mode that is set up in the payroll constants for company 00000.

   The Employee Name field names or describes an address. This 40-character alphabetic field appears on a number of forms and reports. You can enter dashes, commas, and other special characters, but the system cannot search on them when you use this field to search for a name.

6. Select Generate Letter from the Row menu.

   Depending both on the setup options for the mail merge application and on the web mail merge letter template, a Print form might appear.

7. If a Print form appears, click OK.

   The system displays a copy of the letter, including the merged information. You can modify the letter if necessary.

8. On the Mail Merge Letter Display form, select the Printable View option.

   You can use the browser print option to print the letter.

9. To send the letter by E-mail, select E-Mail from the Form menu.

   The system sends the letter to the employee work center.