Entering Basic Compensation Information

Access the Basic Compensation form.

After you enter organizational assignment information, you must enter compensation information. The system displays the appropriate form automatically.

Salary

Enter the amount that an employee is paid in one year, assuming that the employee is paid every pay period of the year.

Hourly Rate

Enter the employee's hourly rate, which is retrieved during time entry. If you enter a rate in this field on any other form, that rate can override the value in the Employee Master table.

In the Employee Master table, this number is the employee's base hourly rate. In the Union Rates table, it is the straight time rate.

Note: If you change the number of the data display decimal digits for this field, you must also change Rate - Base Hourly field (BHRT) and the Rate - Hourly field (SHRT) so that they have exactly the same number of data display decimal digits.

Std Hrs/Day (standard hours/days)

Enter the number of hours that the employee normally works in one day. If you leave this field blank, the default is the standard number of hours per day that you defined in the Company Options program (P05001C).

For example, if you specified 8 as the standard number of hours per day in the company option, but a few employees normally work 7 hours per day, enter 7 in this field for those employees.

Pay on Std Hours (pay on standard hours)

Enter the standard number of hours that you want to pay an hourly employee for in each payroll, regardless of whether the employee works more or less hours. If you leave this field blank, the system calculates pay based on time entry only.

Std Hrs/Year (standard hours/year)

Enter the number of work hours in the year. When you do not set the HRM Foundation Position Control Options to use the Pay Grade Step table as the pay-rate source, the system uses this number to compute the hourly rate when you supply the annual salary (or to compute the annual salary when you supply the hourly rate).

When you set the HRM Foundation Position Control Options to use the Pay Grade Step table as the pay rate source, the system uses this sequence to search for the standard number of hours that it uses to calculate the salary or hourly rate per pay period:

1. Employee entry forms (this field).

2. Pay Grade Step table (hours per day multiplied by days per year).

3. Payroll company constants for the employee's company.

4. Payroll company constants for the default company (company 00000).

5. Data dictionary.

6. System default value of 2080 standard hours per year.

When you enter a value in this field, the value that you enter overrides the default value from the Pay Grade Step table.

Std Days/Year (standard days/year)

Enter the number of workdays in a year. The number of standard days per year multiplied by the number of hours per day equals the standard hours per year.

When you set up the System Options program (P05001S) and to use the pay grade step table as the default source for the pay rate, the system calculates the salary for an employee by multiplying the standard days per year by the employee's hourly rate.

Default Auto Pay Type

Enter a code that specifies the default pay type to be used in the generation of autopay in those instances where the system does not use the employee labor distribution instructions.

If nothing is entered in this field, the system uses pay type 001.

FTE (full-time equivalent)

Enter the full-time equivalent (FTE) amount. This figure is the portion of a full-time worker that an employee represents within the business unit. For example, an employee who works 20 hours per week would represent .50 (1/2 FTE). This number cannot be greater than 1 for any employee.

Pay Class

Enter a code that specifies how an employee is paid. Values are:

H:: Hourly

S: Salaried

P: Piecework

Pay Grade/Step

Enter a code that designates a category for grouping employees according to pay ranges. For each pay grade, you enter a pay range that includes a minimum, a midpoint, and a maximum pay rate. The system uses these pay ranges to calculate compa-ratios for the employees that you assign to pay grades. After you enter a pay grade for an employee, the system displays either an error or a warning message if you enter a rate for the employee that is not within the pay range for the employee's pay grade.

To set up pay grades, use the Pay Grades by Class program (P082001).

If you have set up the system to use rates in the Pay Grade Step table as the default pay rates for employees, changing an employee's pay grade step causes the system to automatically update these fields:

• Salary

• Hourly Rate

• Std Hrs/Day (standard hours per day)

• Std Hrs/Year (standard hours per year)

• Std Days/Year (standard days per year)

To review pay history information, click in one of these fields and then select Job and Pay History from the Form menu.

Overtime Exempt

Enter a code that indicates whether the employee fits the rules of the Fair Labor Standards Act (FLSA) and thus does not have to be paid for working overtime. Values are:

Y: The employee fits the rules and does not have to be paid for working overtime.

N: The employee does not fit the rules and is to be paid for working overtime.

Review Type

Enter a code that indicates the last compensation review type.

Last Comp Review Date (last compensation review date)

Enter the date the last compensation review was given.

Next Comp Review Date (next compensation review date)

Enter the date on which the employee is scheduled for the next compensation review.

Tier/Ranking

Enter a value that allows a supervisor to either rank employees individually or group them into tiers. When employees are ranked, each employee is assigned a unique number. When employees are grouped into tiers, several employees can have a common number. For example, a supervisor can assign a tier of 1 through 3 to 12 employees. Each employee can be assigned to tier 1, 2, or 3.

Last Tier/Ranking Review Date

Enter the date the tier/rank was last updated.

To review pay history information, click in the Pay Grade of Grad Step field and then select Job and Pay History from the Form menu.

Selecting the Job and Pay History option displays the Job and Pay History Window form. The Job and Pay History Window form uses information from the Employee Master Information table (F060116) and the Employee Jobs History File table (F060119).

To review human resources history information, click in any field except Job Type/Step and then select History Tracking from the Form menu.

Choosing the History Tracking options displays the History Window form. The History Window form uses information from Employee Master Information table (F060116) and the HR History table (F08042). The data that the system displays might be different, depending on whether the system option for history tracking is enabled.