Entering Employee Personal Information

Access the Personal form.

After you enter basic employee information, you must enter personal information. The system displays the appropriate form automatically.

Ethnic Code

Enter a code from UDC 07/M that designates the minority classification of the employee according to U.S. Equal Employment Opportunity Commission (EEOC) standards. The predefined codes are hard-coded. Do not change these predefined codes. You can add codes, if necessary.

The system does not display the Ethnic Code field for Canadian employees.

Gender

Enter a value that specifies the employee gender. Values are:

M: Male

F: Female

Date of Birth

Enter the employee's date of birth.

Preferred Name

Enter the preferred name of the employee. For instance, an employee might have the legal name of Catherine but might be known as Cathy.

Birth Name

Enter the surname that a female employee had at birth. This information is used for all government reports.

Name - Employee

Enter a value in this 50-character alphabetical field for the extended name for an employee. You can use this field on certain designated reports in place of the normal 40-character name.

Additional Name

Enter a value to store an optional middle name(s), a previous married name, or an alias associated with the employee.

Salutation

Enter the salutation code is used to identify the proper title for a given employee. Some examples are Mr., Ms., Dr., and so on.

Suffix

Enter the suffix code is used to identify the credentials for a given employee. Some examples are Phd, MD, CPA, and so on.

Marital Status

Enter a code from UDC 06/MS that specifies the employees' federal marital status code as retrieved from the W-4 form. This code is used in the computation of all federal income tax. You can add codes if needed.

Life Ins. (Annual Salary 1) (life insurance (annual salary 1))

Enter a value to calculate deductions, benefits, and accruals (DBAs) for an employee's life insurance premium. Any table method that begins with I uses this field.

Life Ins. (Annual Salary 2) (life insurance (annual salary 2))

Enter a value to calculate deductions, benefits, and accruals (DBAs) for a spouse's life insurance premium. Any table method that begins with F uses this field.

Spouse Date of Birth

Enter the date of birth for the spouse of the employee. This field is used by the table method SL to perform the DBA calculation for spouse life insurance.

Spouse Age

Enter the age, as of a current date, for the spouse of the employee. This field can also be updated automatically using the Update Employee Master Age As Of report (R083495). This field is used by the table method SL to perform the DBA calculation for spouse life insurance.

Spouse Life Ins. Amount

Enter the life insurance amount of coverage for an employee's spouse life insurance premium. This field is used by the table method SL to perform the DBA calculation for spouse life insurance.

Country Of Birth

Enter a code from UDC 00/CN that identifies a country. The country code has no effect on currency conversion.

The JD Edwards EnterpriseOne Address Book system uses the country code for data selection and address formatting.

Alien Reg. No (alien register number)

Enter the alien registration number for employees who have more than one ID. For instance, if you have a foreign employee who is working under a green card, you could record that number in this field.

Currency Code

Enter a code that identifies the currency of a transaction.

Employee Age (As of Jan 1st)

Enter the age of the employee as of a certain date (for example, January 1st) for a given year. You can manually update this field or the system can update this field when you run the Update Employee Master Age report (R083495).

Language

Enter a code from UDC 01/LP that specifies the language to use on forms and printed reports. Before you specify a language, a code for that language must exist at either the system level or in your user preferences.

1st Nationality-Citizenship,

Enter a code from UDC 00/CN that indicates the first country in which the employee has citizenship.

2nd Nationality and 3rd Nationality

Enter a code from UDC 00/CN that indicates the second or third country, if any, in which the employee has citizenship