Letter Editing and Mailing

If you are using an entry point such as the COBRA process in Human Resources to create letters that might require editing, the system displays the Mail Merge Letter Display form (W05WEBMMA). You can use this form to perform these functions:

• Edit and print a letter.

  You use an HTML option to launch Microsoft Word. In Word, you can edit and resave the document with the .htm extension. You must have your browser security set up to enable you to run ActiveX controls.

• Delete a letter.

  An option on the Form menu enables you to delete the header record from the Web Mail Merge Letter Header table (F05WEBMM), the detail records in the Mail Merge Runtime Web Data table (F980014D), and the .htm file on the server.

• Attach a letter.

  An option on the Form menu enables you to attach all of the letters or individual letters to an employee master information record. Doing so enables you to archive copies of letters that you send to employees.

• Send a letter by E-mail.

  An option on the Form menu enables you to send all letters in a batch to the designated recipient for each letter.