Review of the Timecards and Benefits Information

Depending on which of these items the system administrator set in the HRM Termination Workflow Processing Options program (P05W01), workflow searches for certain employee information and completes these processes:

• Pays out vacation and holiday accruals through time entry.

• Pays out sick accruals through time entry.

• Sends the time entry records to the originator or the designated person.

  The time entry records might contain unpaid time.

• Sends batch enrollment that removes enrollment of the employee from all DBAs.

  A batch enrollment report confirms all actions. A message with the program attached is sent to the person being notified. The person must manually run the program from there.

Workflow sends the Work With Enrollment With Eligibility form to the benefits administrator confirming all the employee's benefits before the termination. If the employee has active retirement savings or government authorized spending accounts, workflow informs the benefits administrator that these employee's retirement savings or government authorized spending accounts are closing and then closes the account automatically using the Batch Enrollment program (R083800).

The Batch Enrollment program also disengages the employee's other benefits, deductions, and accruals. A Batch Enrollment report is created confirming all the actions and is sent to the benefits administrator.

Workflow also searches for an employee declining balance owed. If a declining balance is owed, the system creates a record in the Deduction/Benefit/Accrual Ledger File table (F0609) so that the balance is deducted from the employee's last paycheck.