Setting Up Auto Deposit Instructions for a Business Unit

Access the Auto Deposit Instructs for Company - [Acct Setup Instructs] form.

Bank Transit Number

Enter the payment routing number for the employee's financial institution. This number is on the employee's check or deposit slip. It is located between the MICR colons (:) at the bottom of the check. If you change this number for an employee, the system creates a pre-note for the employee's next auto deposit.

Bank Account Number

Enter the employee's unique account number at the financial institution. You can obtain the number from the MICR line of a voided check or a deposit slip from the employee's account. You can also obtain account numbers from other sources, such as passbooks or debit cards.

You must include dash cue symbols in the field. However, they are recorded in a translated mode as a hyphen.

When transcribing information, left justify and enter only numbers (0 through 9), alphabetic (A through Z), and hyphens (-). If fewer than 17 characters are required, leave the unused spaces blank. Spaces left within the depositor's account number are ignored when the paperless entry is prepared. For example, 0123 4 56789 appears as 0123456789 in the entry record, and 0123-4 56789 appears as 0123-456789.

If you change this number for an employee, the system creates a pre-note for the employee's next automatic deposit.

Auto Deposit Company Identification

Enter a 10-character, alphanumeric code that identifies the originator of a file. This code must be included on all prenotification records and on each entry initiated pursuant to such prenotification. The company ID may begin with an ANSI one-digit Identification Code Designator (ICD), followed by the identification number.

The ANSI identification numbers and related ICDs are:

IRS Employer Identification Number (EIN): 1

Data Universal Numbering Systems (DUNS): 3

User Assigned Number: 9

Company Name

Enter the immediate origin name for the ACHA file header record, typically the name of the company sending the deposits to the clearing house bank.

Immediate Destination for AutoDeposit

Enter a 10-character code that specifies the routing number of the ACH Operator or receiving point to which the pre-note file is being sent. This code consists of a blank in the first position, followed by the four digit Federal Reserve Routing Symbol, the four digit ABA Institution Identifier, and the Check Digit (bTTTTAAAAC).

Immediate Origin for AutoDeposit

Enter a 10-character code that specifies the routing number of the ACH Operator or sending point that is sending the pre-note file. This code consists of a blank in the first position, followed by the four-digit Federal Reserve Routing Symbol, the four-digit ABA Institution Identifier and the Check Digit (bTTTTAAAAC).

SCC (service class code)

Enter a code that identifies the general classification of dollar entries to be exchanged. This standard is used to facilitate transmission of data between organizations. Automated Clearing House (ACH) entries required for payroll deposits use these service class codes:

200: ACH entries mixed debit and credits

220: ACH credits only (batch format)

225: ACH debits only (batch format).

At the time of this writing, only the use of class 200 is recommended.

Discretionary Data

Enter additional codes that are of significance to your company.

This field enables specialized handling of all subsequent entries in the batch. The banking system does not use a standardized interpretation of the value you enter.

File ID Modifier

Enter a code in the file header record that the system uses to distinguish multiple files created on the same date and among the same participants. Values can include only upper case letters A through Z and numbers 0 through 9.

Header Record for Auto Deposits

Enter a code that identifies the first physical records on magnetic tape files. The header record identifies the data file and provides security and control information relative to that file.

Trailer Record for Auto Deposits

Enter a code that identifies the trailer record for auto deposit tape files. This code is used for magnetic tape files only. Trailer records are the last physical records for each file. The trailer record identifies the data file and tape volume and provides the checking mechanism for processing verification (that is, block counts).