Setting Up Shift-Rate Differentials
Access the Shift Rate Differentials Revision form.
- Shift Code
Enter a code from UDC 00/SH that identifies daily work shifts.
In payroll systems, you can use a shift code to add a percentage or amount to the hourly rate on a timecard.
For payroll and time entry: If an employee always works a shift for which a shift rate differential is applicable, enter that shift code on the employee's master record. When you enter the shift on the employee's master record, you do not need to enter the code on the timecard when you enter time. If an employee occasionally works a different shift, you enter the shift code on each applicable timecard to override the default value.
- Start Effective Date
Enter the date on which an address, item, transaction, or table record becomes active. The meaning of this field differs, depending on the program.
For example, the effective date can represent any of these:
The date on which a change of address becomes effective.
The date on which a lease becomes effective.
The date on which a price becomes effective.
The date on which the currency exchange rate becomes effective.
The date on which a tax rate becomes effective.
- Percent or Amount
Enter a code that specifies whether the Shift Differential field contains an hourly rate or a percentage. Values are:
H: The system adds the amount in the Shift Differential field to the hourly rate.
%: The amount in the Shift Differential field is a percentage of the hourly rate that the system adds to the hourly rate.
- Shift Diff Calc Sequence (shift differential calculation sequence)
Enter a code that specifies how the system calculates shift differential information. Values are:
1: Applies the pay type multiplier to the shift differential.
Gross = (rate + shift differential) x (multiplier) x hours.
2: Applies the pay type multiplier only to the hourly rate and does not include the shift differential.
Gross = (rate x multiplier) + (shift differential) x hours.
Blank: The system follows the shift differential method that is associated with the pay type from the Payroll Transaction Constants table (F059116).
The multiplier is the pay rate multiplier from the Payroll Transaction Constants table.
When the pay rate is derived from the Union Rate table, the multiplier is assumed to be 1. In this case, all methods produce the same result.
When you complete the Shift Code field on a timecard, the system provides values for the Shift Differential Method and the Shift Differential Amount fields from the Shift Differential Table (F069246). If the shift differential method was set up in the Shift Rate Differentials program (P059241) as blank for the entered shift code, the system retrieves the shift differential method from the Pay Type table (F069116) based on the specified pay type, as set up in the PDBA Setup program (P059241).
- Shift Differential
Enter an additional rate, expressed in dollars or percent, added to an employee's hourly rate, depending on the shift worked. This rate can be applied in one of two ways, as defined by the Shift Differential Calculation Sequence field.
- Business Unit (Opt) (business unit (optional))
Enter an alphanumeric code that identifies a separate entity within a business for which you want to track costs. For example, a business unit might be a warehouse location, job, project, work center, branch, or plant.
You can assign a business unit to a document, entity, or person for purposes of responsibility reporting. For example, the system provides reports of open accounts payable and accounts receivable by business unit to track equipment by responsible department.
Business unit security might prevent you from viewing information about business units for which you have no authority.