1. Human Capital Management Fundamentals Implementation Guide
  2. Understanding Employee Letter Creation

Understanding Employee Letter Creation

You use the Print Employee Letters program (P08452) to create one letter or a batch of personalized letters. You can use a letter from an existing sample, or you can insert custom information as each letter is printed.

The Print Employee Letters program automates the process of printing letters that you send to people listed in the Employee Master Information table (F060116). You can select employees from a table, specify a form letter, and then print personalized copies for each recipient. You can also sort employee records and select a particular group for which you print letters.

There are two ways to personalize the content of letters that you print for individuals:

  • Enter direct changes to a selected form letter just before you print it.

  • Use the Mail Merge Workbench Setup program (P05WMMWB) to edit an existing web mail merge letter template.

Other entry point processes such as COBRA and applicant letters use a similar approach for generating, editing, and mailing web mail merge letters. Use the instructions for the Print Employee Letters program as a reference.

You use the Employee Letters - Mass Mailing program (R08451) to prepare for sending letters to a large number of people or to preselected groups of people.