Understanding Methods of Employee Record Entry

When you hire an employee, you must add an employee record that contains personal, company, job, and pay information for the employee. The information in the employee record can be used to analyze and report on your employees and to meet government reporting requirements. You can add employee records to the database using either of two methods:

Adding employee records one at a time.
Adding multiple employee records.

This table describes the similarities and differences between the methods:

Method	Comparison
Adding employee records one at a time	This method displays a series of forms that you need to complete to hire an employee. This method is preferable if you hire individuals with very diverse employee information so that hiring in groups is not applicable. You can use this method to add new employee and terminated employee (rehire) records to table Employee Master Information (F060116).
Adding multiple employee records	This method uses the Employee Quick Hire program (P060116Q). It saves data entry time because you add records in groups based on similar job information. You can use this method to add new employee, terminated employee (rehire), and applicant records to the F060116 table.

Method

Comparison

Adding employee records one at a time

This method displays a series of forms that you need to complete to hire an employee. This method is preferable if you hire individuals with very diverse employee information so that hiring in groups is not applicable.

You can use this method to add new employee and terminated employee (rehire) records to table Employee Master Information (F060116).

Adding multiple employee records

This method uses the Employee Quick Hire program (P060116Q). It saves data entry time because you add records in groups based on similar job information.

You can use this method to add new employee, terminated employee (rehire), and applicant records to the F060116 table.