Understanding Termination Using Workflow

Using workflow expedites the termination process and reduces some of the miscommunication that can occur during the termination process. In a typical termination process, payroll staff must manually calculate any benefits, such as vacation or sick accrual, due the employee. This requires accurate data from the benefits department. Timely and accurate communication among the Benefits, Human Resources, and Payroll departments is necessary to ensure that the final payment due the employee is precise.

If you use workflow to help terminate an employee, after you initiate the termination, workflow completes the subsequent administrative tasks associated with terminations. Most tasks are dependent on how the system is set up. For example, workflow electronically notifies either one person or a group of people on a distribution list about a termination, if you define the notification process appropriately.

After workflow sends notifications and the appropriate parties review the employee timecards and benefits information, the system sends a request to a manager to approve the termination. The manager can review the termination information and then either approve or abort the termination process. The manager might also elect to review or adjust the employee's timecard information before approving the termination.

After you initiate the termination, workflow:

• Notifies the appropriate parties.

• Reviews timecards and benefits information.

• Sends approval message to the originator.

• Processes the payment.

• Completes the termination.

This flow diagram illustrates the process that workflow completes after you initiate a termination: