Adding or Updating ACA Employee Eligibility Details

Access the ACA Employee Eligibility Revisions form.

ACA ID

Enter a user-defined value that identifies a set of parameters for the ACA Hours of Service process.

Address Number

Enter a number that identifies an entry in the Address Book system, such as employee, applicant, participant, customer, supplier, tenant, or location.

ACA Eligibility Status

Enter a value from UDC table 08/SE to identify the current ACA status of the employee as it pertains to eligibility for benefits. Do not change any of the codes provided by the Oracle JD Edwards EnterpiseOne system. You can add codes, if required. Values are:

N: Not eligible

S: Standard eligibility

U: Unknown/To be determined

X: Exclude from testing

Y: Eligible

Eligibility Status Effective Date

Enter the date for which the ACA eligibility status is effective for an employee. For the look-back measurement method, this date can be the same as the Stability Start Date. You must enter a value in this field.

New/Ongoing

Enter a value from UDC table 08/NO to specify whether an employee is categorized as new or ongoing as it pertains to ACA. A new employee should have a start date that falls within the measurement period.

Home Company

Enter a number that identifies the company to which the employee is assigned.

Home Business Unit

Enter an alphanumeric code that identifies a separate entity within a business for which you want to track employees. For example, a business unit might be a warehouse location, job, project, work center, branch, or plant.

Benefit Group

Enter a value to specify the benefit group to which the employee is assigned. Benefit groups facilitate employee enrollment by categorizing benefit plans and allowing enrollment rules for those categories. For example, assigning an employee to an executive (EXEC) benefit group automatically links the employee to the benefits available to executives in your organization.

Benefit Status

Enter a value from UDC table 06/EA to specify status of an employee, such as a new hire or a rehire. The system uses this value as it searches and tests for benefits eligibility.

Note: You must not change the codes that are hard-coded, such as A for Active and X for Terminated. These are required codes in the system.

Pay Status

Enter a value from UDC table 06/PS to specify the pay status for the employee. Values are:

0: Active

1: Paid leave of absence

9: Terminated, last check

I: Inactive

L: Layoff

T: Terminated

U: Unpaid leave of absence

Pay Class

Enter a value from UDC table 05A/PK to specify how an employee is paid. Values are:

H: Hourly

P: Piecework

S: Salaried

Employment Status

Enter a value from UDC table 06/ES to specify the employment status of the employee within the company. You can change the default codes or set up new codes to meet the needs of your company. Examples are:

Blank: Full-time regular employee.

1: Full-time temporary employee

2: Part-time temporary

3: Part-time regular

4: Seasonal

5: Summer intern

6: Board of directors

Job Type

Enter a value from UDC table 06/J to specify the jobs within your organization. You can associate pay and benefit information with a job type and apply that information to the employees who are linked to that job type.

Job Step

Enter a value from UDC table 06/GS to specify the level within a particular job type. The system uses this code in conjunction with the job type to determine pay rates by job in the Pay Rates table (F060146).

Union Code

Enter a value from UDC table 06/UN to specify the union or plan in which the employee or group of employees work or participate.

Total Measurement Period Hours

Enter the total hours of service for a measurement period. When you enter the total measurement period hours, the system automatically calculates the number of measurement weeks and months. However, you can overwrite those values.

Number of Measurement Weeks

Specify the number of weeks in a measurement period. The system calculates this based on the measurement period dates, but you can override this value.

Hours of Service Average - Weeks

Specify the average number of hours per week for a measurement period. The system calculates this by dividing the total measurement period hours by the number of measurement weeks, but you can override this value.

Number of Measurement Months

Specify the number of months in a measurement period. The system calculates this based on the measurement period dates, but you can override this value.

Hours of Service Average - Months

Specify the average number of hours per month for a measurement period. The system calculates this by dividing the total measurement period hours by the number of measurement months, but you can override this value.

Original Hire Date

Specify the date on which the employee was originally hired by the company. If the employee was terminated and subsequently rehired, the new start date is displayed in the Date Started field.

Date Started

Specify the date on which the employee actually reported to work for the most recent period of hire. When an employee initially begins working, the default is the original hire date. If no original hire date exists, the system uses the current date. You can update this field multiple times in different situations, such as an employee being a seasonal worker.

For the calculation tables in the Payroll system, and the eligibility tables and date codes in the Human Resources system, the system uses the date in this field as a start date when it calculates deductions, benefits, and accruals.

Work Tax Area

Specify a code that identifies a geographical location and the tax authorities for the work site of the employee. This code also includes employee and employer statutory requirements.

Note: In the Vertex payroll tax calculation software, the tax area code is synonymous with GeoCode. To determine the valid codes for your location, see documentation for the tax calculation software that you are using.

Residence Tax Area

Enter a code that identifies both the geographical location and the tax authorities for the residence of the employee. Tax authorities include employee and employer statutory requirements.

Note: This code is synonymous with GeoCode. For valid codes for your location, see the Vertex System's Master GeoCode File.