Attaching Additional Job Competencies

Access the Attached Job Competency Codes form.

To attach additional job competencies:

1. Complete any of these fields in the header area that correspond to the menu option that you chose, and then click Find:

   • Type Structure

   • Job Group

   • Organizational Business Unit

   • Job Type/Step

     For example, if you chose Job Group from the menu, you would complete the Job Group field on Attached Job Competency Codes.

2. To override the decision to include an existing competency in gap analyses and performance appraisals, change the value for that competency in the Include in Gap and Performance field in the detail area.

3. To add a job competency, complete these fields in the first blank line of the detail area.

   • Job Competency Code

   • Job Competency Source

   • Include in Gap and Performance

   • Overrides Exist Flag

4. When you have finished entering information, click OK.

Job Group

Enter a grouping of similar jobs that are linked together to form a unit. The jobs might be similar in functions within the organization, job duties, tasks, responsibilities, job evaluation methods, or pay philosophies. Typical job units are clerical or administrative; technical, engineering, scientific, and professional; factory jobs; management; and executive.

Consider dividing groups into separate populations based on the differences between exempt and nonexempt employees, according to the rules and regulations of the Fair Labor Standards Act. For example, consider assigning all the managers to the Managers job group.

A job category defines a specific job, and all related job categories are classified by a job group. You can define job group codes using defined code table 08/JG.

Include in Gap and Performance

Enter an option that specifies whether a competency is included in a gap analysis evaluation. A gap analysis measures how the competencies of an employee compare with the competencies required by a particular job. Values are:

1: Include the job competency code in the gap analysis evaluation.

0: Do not include the job competency code in the gap analysis evaluation.

Job Competency Source

Enter the location in the organizational structure where the competency is defined.

Overrides Exist Flag

Enter an option that indicates that overrides of the default competency exist.