Attaching an Employee Record to a Position Budget
After you define and approve the position budgets, you can attach employee records to them. You attach an employee record to a position budget to control budget expenditures and to ensure data integrity. To attach an employee record to a position budget, you enter a position ID in the employee record.
To stay within the position budgets when you are entering employee information, the system sends you either an error or a warning message when you exceed the approved salary, hours, FTE, or headcount for the position. When you set up the system options, you define the type of message that appears when a position effective budget is exceeded.
When you attach an employee record to a position budget, the system:
Adds the salary, hours, FTEs, and headcount amounts for the employee to the projected position budget amounts through the end of the fiscal year.
Adds job information that is associated with the position to the employee record.
Updates the Position Budget Detail table (F08111) with the effective date of the employee assignment to the position, the employee salary, FTE, and hours.
The system then uses this information to determine the effect of these values on the budget through the end of the fiscal year.