Changing Employee Salaries Using Pay Rate Information

Access the Pay Rate Revisions form.

To change an employee salary using pay rate information:

1. Review the current rates in any of these fields of the Current Rate column:

   • Annual Salary

   • Hourly Rate

   • Billing Rate

   • Burden Rate

   • Piecework Rate

2. To define a future pay change as a percent or flat amount increase, select either the Flat or the Percent option in the Method group box.

3. Complete as many of the fields as necessary in the Planned Increase column for each rate that you are changing.

   Add a monetary amount or a percentage to each field, depending on the method you chose.

4. In the Effective Date column, complete as many of these fields as necessary for each rate that you are changing:

   • Next Raise Date

   • New Bill Rate Date

   • New Burden Rate Date

   • New Piece Rate Date

5. Complete the Change Reason field.

6. Review the new rates in the New Rates column and click OK.

Annual Salary

Enter the amount that an employee is paid in one year, assuming that the employee is paid every pay period of the year.

Billing Rate

Enter a number that specifies the rate that the system uses to bill for labor services. This rate is often referred to as the billing or recharge rate. The system charges the resulting amount, based on this rate, to the primary distribution account for the timecard. The system also enters an offset to an account that is derived from AAIs. This rate does not affect employee payroll.

To enable billing rates in time entry, the employee record type must be set to 2 (payroll and recharge processing) or 3 (recharge processing only) with the Employee Payroll program (P0801PRL).

Burden Rate

Enter an hourly rate to be used when charging burden associated with the actual billing (recharge) amounts.

Flat

Enter the method by which the pay increase amount is to be calculated. The increase can either be a percentage of the current amount or a monetary amount.

Next Raise Date

Enter the date that the hourly or annual pay rate for the employee increases. The new rate goes into effect after a payroll cycle completes with a pay period end date on or after the date of the next raise.

New Bill Rate Date

Enter the date on which the new billing rate for an employee goes into effect. The new rates actually go into effect AFTER THE PAYROLL PROCESSING RUN that has a payroll date on or after this date.

New Burden Rate Date

Enter the date on which the new burden billing rate for an employee takes effect.

The new rates actually go into effect AFTER THE PAYROLL PROCESSING RUN that has a payroll date on or after this date.

New Piece Rate Date

Enter the date on which the new piecework rate for an employee goes into effect. The new rates actually go into effect AFTER THE PAYROLL PROCESSING RUN that has a payroll date on or after this date.

Chg Rsn (change reason)

Enter a code that indicates the reason for one of these:

• Changing an active employee record.

• Terminating an employee.

• Recommending a change in salary or rate.

This is a defined code (06/T). If you are reactivating an employee, the code must be numeric. The code for new hires is the default reason code.

Current Pay Effective Date

Enter the date of the employee last raise. For Human Resources, this is the date when you update salary and wages. If you also have Payroll, this date is automatically updated when a payroll is run. You define pay effective dates using the Pay Rate Information screen.