Creating Progression Work Groups

Access the Add Progression Work Group form.

To create progression work groups:

1. Complete these fields:

   • Review Group ID

   • Description

2. To use the system date as the effectivity date for the rate change, select the Effectivity Date option and leave the Effectivity Date field blank.

3. To use an override date as the effectivity date for the rate change, select the Effectivity Date option and complete the Effectivity Date field.

4. To use a defined date as the effectivity date for the rate change, select the Effectivity Data Item option and complete the Effectivity Data Item field:

5. To select the basis for the pay rate change, select one of these options:

   • Existing Grade/Step

   • New Grade/Step

6. To produce a detailed report of the employees who are included in the work group, select the Generate Detail Report option.

   An exception report is always printed, regardless of whether you generate the detail report.

7. Complete the Build Version field and click OK.

   Note: You cannot create progression work groups that contain employees from more than one country. If you have employees in different countries that work in the same pay grade step, you must create country specific work groups to update pay grade information. Using data selection, you can specify which country you want to include when you create the work groups. Including employees from more than one country in the same progression work group might cause undesirable results.

Review Group ID (review group identification)

Specify a group of employees selected in order to review whether they should be in the pay grade step progression update. This update will do one of these:

• Change the existing pay rate based on the employee pay grade step.

• Move the employee to the next pay grade step as defined in the Pay Grade Step table (F082001) and change the pay rate, hours per day, days per year, and resultant hours per year in the employee record.

Effectivity Date

Enter the date on which the wage or salary change is effective.

Effectivity Data Item

Enter a code that specifies the date that will be used to determine when the pay grade step progression changes are applied to the employee master. For instance, if NRVW is entered, the date in the employee next review date field will be used to determine when changes will become effective.

Note: If you are using Future Data Revisions to update pay grade step progression information, the effectivity date is not always the date that the pay grade changes will become effective for the employee. When you are using Future Data Revisions, the payroll cycle that includes the effectivity date of the changes is used to update the changes to the employee master table.

Because future data is updated during the final update process of the payroll cycle, any changes processed during the payroll are effective on the first day of the next payroll cycle.

Available values are defined in defined table 08/DT.

Existing Grade/Step

An option that specifies whether the pay grade step progression work group is built based on existing or new pay grades.

If a pay range has changed for a group of employees within the same pay grade step (market adjustment), the existing pay grade step can be used to apply the adjustment.

If a group of employees was promoted to the next pay grade step, the new pay grade step can be used to apply the promotion.

New Grade/Step

An option that specifies whether the pay grade step progression work group is built based on existing or new pay grades.

If a pay range has changed for a group of employees within the same pay grade step (market adjustment), the existing pay grade step can be used to apply the adjustment.

If a group of employees was promoted to the next pay grade step, the new pay grade step can be used to apply the promotion.

Generate Detail Report

Select this option to create both a detailed report of employees included in the build and an exception report that displays the job status and any errors encountered.

To create only the exception report, clear this option.

Build Version

Specify a set of defined specifications for the Work Group Build. When you define a version for the Work Group Build, you can select the employees that you want to include in the build.