Hiring an Applicant

Access the Hire Applicant form.

1. On the Work With Applicants form, locate the applicant.

2. Select the applicant record, and then click Select.

3. On the Applicant Information form, do one of these:

   • Click the Hire button to hire the applicant and enter complete employee information for the applicant.

   • Click the Initiate Hire button to hire the applicant and send an email message to the person who needs to enter complete employee information for the applicant.

4. On the Hire Applicant form, complete these fields and click OK:

   • Date Started

   • Requisition No. To Be Filled

   • Candidate Requisition Status

   • Effective On

   • Change Reason

5. Click OK to either hire the applicant or send notification to the person who will complete the hiring process.

6. On the History Effective Date Confirmation form, click OK.

7. On the Hire Applicant form, click OK.

   If you clicked the Hire button to hire the applicant, the Employee form appears.

8. On the Employee form, complete the remaining steps to add a new employee record.

Date Started

Enter the date on which the employee actually reported to work for the most recent period of hire. When an employee initially begins working, the default value is the original hire date. If no original hire date exists, the system uses the current date. This field can be updated multiple times if, for example, an employee is a seasonal worker.

For the calculation tables in Payroll and the eligibility tables and date codes in Human Resources, the system also uses this date as a start date when it calculates deductions, benefits, and accruals.

Requisition No. To Be Filled

Enter the number that identifies the position requisition. This number must be unique. The next number program assigns this number if no other number is provided when the requisition is initially entered.

Candidate Requisition Status

Enter the current activity level of a candidate record that is attached to a requisition. The system retrieves these codes from user-defined code table 08/CN.

You can group candidate requisition status codes based on the hard-coded special handling code values in the table. Values are:

CAN: Any candidate code.

DET: Any code indicating that the position is detached or no longer filled.

FIL: Any code indicating that the position has been filled.

REJ: Rejected.

TMP: Temporarily filled.

Candidate requisition status codes that have a special handling code of either FIL or TMP update the Filled Headcount field. However, only those status codes that have special handling codes of FIL can cause the system to change the requisition status to Filled and Closed.

Effective On

A future date when all changes will take effect or the date when the changes went into effect. If you do not enter a date in this field, the system uses the current date as the effective date.

Change Reason

Enter a code that indicates the reason for:

• Changing an active employee record.

• Terminating an employee.

• Recommending a change in salary or rate.

This is a user-defined code (06/T). If you are reactivating an employee, the code must be numeric. The code for new hires is the default reason code.