1. Human Resources Implementation Guide
  2. Secondary Information

Secondary Information

Select the Secondary Information tab

Pay Grade/Step

Enter a code that designates a category for grouping employees according to pay ranges. For each pay grade, you enter a pay range that includes a minimum, a midpoint, and a maximum pay rate. The system uses these pay ranges to calculate compa-ratios for the employees that you assign to pay grades. After you enter a pay grade for an employee, the system displays either an error or a warning message if you enter a rate for the employee that is not within the pay range for the employee pay grade.

To set up pay grades, use Pay Grades by Class (P082001).

If you have set up the system to use rates in the Pay Grade Step table as the default pay rates for employees, changing an employee pay grade step causes the system to automatically update these fields:

  • Salary

  • Hourly Rate

  • Hours per day

  • Hours per year

  • Days per year

Overtime Exempt

Enter a code that indicates whether the employee fits the rules of the Fair Labor Standards Act (FLSA) and thus does not have to be paid for working overtime. Codes are:

Y: Yes, the employee fits the rules and does not have to be paid for working overtime.

N: No, the employee does not fit the rules and is to be paid for working overtime.

Expected Salary

Enter the salary you expect to pay the individual filling the requisition.

FTE (full-time equivalent)

The number of full-time equivalents (FTEs) that the organization has budgeted for the position. An FTE is the portion of a full-time worker that an employee represents within a business unit. For example, an employee who works 20 hours per week represents .50 or one-half FTE. An employee cannot represent more than 1 FTE.

Hours

Enter the number of hours that are budgeted for a position within a business unit for a period of one year. This is the total number of hours allotted to a position for all FTEs. If you do not enter a value in this field when you budget the position, the system enters a default value. To determine that default value, the system searches these sources, in the order that they are listed, and uses the value from the first of these sources that contains a value:

  1. The number of FTEs multiplied by the standard number of hours per year for the company associated with the business unit that you entered

  2. The number of FTEs multiplied by the standard number of hours per year for Company 0

  3. A default value that you defined in the data dictionary when you set up the system

  4. 2080

Last Filled By

Enter a number that identifies an entry in Address Book, such as employee, applicant, participant, customer, supplier, tenant, or location.

Filled Date

Enter the assignment or hire date for the last person to fill the requisition.