Understanding Appraisal Approval on an Employee Behalf

If the organization, or part of the organization, does not use Employee Self Service (ESS) during the performance appraisal process, you can allow managers or human resources representatives to approve or contest the appraisals on an employee behalf.

If you are not using ESS, many of the steps in the appraisal process are the same, but they are done outside of the system. This table illustrates how the steps in the appraisal process might differ when you are not using ESS:

Using ESS	Not Using ESS
The system sends an automated message to the employee notifying them that their appraisal is available for review.	The manager gives the appraisal to the employee, notifying them that they should review the contents of the appraisal.
The employee reviews the appraisal using the JD Edwards EnterpriseOne ESS system.	The employee reviews the paper copy of the appraisal outside of the JD Edwards EnterpriseOne system.
The employee specifies whether they approve or contest the appraisal using the JD Edwards EnterpriseOne ESS system.	The employee notifies the appropriate manager or human resources representative when they want to approve or contest the appraisal. The manager or human resources representative approves or contests the appraisal in the JD Edwards EnterpriseOne system on the behalf of the employee.

You can use the Row menu on the Supervisor Work With Performance Appraisals form to approve or contest any appraisal on the employee behalf. You can also use links from the Competency Based Performance Appraisal Revisions form to approve or contest competency based appraisals, or you can use links from the Traditional Performance Appraisal Revision form to approve or contest traditional appraisals.

After you select the appropriate option, the system displays a confirmation message on the Submit/Return Message form, regarding the action you want to take. This table lists the messages that will appear for each situation, and the actions the system performs:

Situation	Message and Actions
You approve a performance appraisal on behalf of one employee.	The system produces this message: The employee being appraised has seen this appraisal and you are approving this appraisal on behalf of the employee. Once you finish, no one will be able to make any further changes to this appraisal. Do you wish to Continue?
You contest a performance appraisal on behalf of one employee.	The system produces this message: The employee being appraised has seen this appraisal and you are contesting some or all of its contents on behalf of the employee. Once you finish, no one will be able to make any further changes to this appraisal. Do you wish to Continue?
You approve performance appraisals on behalf of multiple employees.	The system produces this message: The group of employees being appraised have seen their appraisals and you are approving the appraisals on behalf of the employees. Once you finish, no one will be able to make any further changes to these appraisals. Do you wish to Continue?
You contest performance appraisals on behalf of multiple employee.	The system produces this message: The employees being appraised have seen their appraisals and you are contesting some or all of the contents on behalf of the employee. Once you finish, no one will be able to make any further changes to these appraisals. Do you wish to Continue?