Understanding Job Competencies to Organizational Levels Attachments

To reduce data entry and simplify the process of updating competencies as the goals and objectives of the organization change, you can attach job competencies to the hierarchical levels in the organizational structure. You perform this task after you have created an organizational structure for job competencies and defined the job competencies that the organization uses. Each level in the organizational structure can represent an organizational business unit within the organization but this is not required. The main purpose of each organizational business unit in the organizational structure is to facilitate inheritance of job competencies. Therefore, each level in the organizational structure may look different from the actual company organizational structure.

You can use the Job Competencies in an Organization program (P08006) to assign core competencies (the competencies that apply to all of the employees in the organization) to the organizational structure itself. When you assign a competency to an organizational structure, all of the jobs that are attached to the structure inherit those competencies.

For competencies that apply only to specific organizational business units within the structure, you can also use this program to attach job competencies to those individual organizational business units. After you attach competencies to the organizational structure and the levels (organizational business units) within it, you can use the Jobs in an Organization program (P08007) to attach additional, more specific competencies to job groups and individual jobs. You can also override certain job competency information at these lower levels.

You can attach job competencies to the current, active organizational structure or to a draft structure. When you attach a job competency to an organizational level, all of the subordinate organizational levels inherit that job competency. Therefore, we recommend that you begin attaching competencies at the organizational structure level and then work down through the organizational business units in each subordinate level. After you attach a competency to an organizational business unit, you cannot attach that competency to an organizational business unit that is at a subordinate or superior level within the organizational structure.