Understanding OSHA Injury and Illness Reporting

The Occupational Safety and Health Administration (OSHA) requires that certain establishments in the United States report injury and illness information. If the organization must report injury and illness statistics to OSHA, you can use the reports that Human Resources provides to satisfy all of the OSHA reporting requirements. Human Resources provides OSHA 300 Summary and Log reports, and the OSHA 301 Occupation Illness/Injury report (R086415) to meet these requirements. All of the Human Resources OSHA reports meet OSHA requirements and can be used in place of government issued paperwork to satisfy reporting requirements.

OSHA requires that injury and illness information be reported for establishments that meet certain criteria. To ensure that the reports meet OSHA guidelines, you must set up establishment information before you can generate OSHA reports. You must also identify each employee who works in an OSHA reportable establishment. An establishment is considered any physical location where employees work.

The detailed or log versions of the OSHA 300 report include both case information and employee information. You can also use these reports to track company injury and illness statistics. These versions list the employees who suffered a government reportable injury or illness, a short description of the injury or illness, and the extent or outcome of the incident.

If you do not want the detailed format, you can generate the summary versions of the OSHA 300 report. The summary versions list each type of injury or illness, and the number of occurrences for each type. Generally, you use the summary format to meet the OSHA requirements to post the reportable illness and injuries that annually occurred at each physical location.

(Release 9.2 update) You can submit the OSHA 300A report electronically through the OSHA Injury Tracking Application (ITA). You can create a CSV file to be used to submit the 300A electronically via OSHA's Injury Tracking Application..

You generate the OSHA 301 Occupation Illness/Injury report to satisfy OSHA record keeping requirements. When you generate this report, the system retrieves the information that you entered in the Injury/Illness Case Information program (P08601). This report includes only those cases that have been defined as government reportable; that is, cases for which the Government Reportable option on the Injury/Illness Case form is turned on.

You can use Human Resources to satisfy all OSHA 300 reporting requirements.